Automotive Office Administration Manager
1 week ago
Haag Ford Sales is seeking a skilled Office Manager with extensive experience in dealership operations. The ideal candidate will possess strong organizational skills, proficiency in computer systems, and a solid work ethic. The primary role of the Office Manager is to oversee the financial management processes of the dealership while executing various administrative tasks.
Key Responsibilities:
- Conduct daily cash position reviews to maintain sufficient cash flow for dealership operations.
- Manage all documentation across the dealership, including sales agreements, parts invoices, and service orders.
- Analyze daily financial trends and report discrepancies to the General Manager or Owner.
- Ensure timely submission and posting of all manufacturer rebates.
- Reconcile financial schedules daily to identify and resolve any discrepancies.
- Oversee accounts receivable and alert the General Manager regarding any overdue accounts.
- Verify the accuracy of the Ford Parts Statement and ensure proper posting to the accounting system.
- Perform account reconciliations on a daily, weekly, or monthly basis as required.
- Manage the petty cash fund for the dealership.
- Prepare daily bank deposits.
- Execute monthly tasks such as floor plan statements for financial reporting.
- Process payroll on a weekly basis and transfer general ledger data.
- Administer vehicle floor plans according to manufacturer specifications, including floor and payoff vehicles as necessary.
- Review monthly schedules, journals, and general ledger entries for accuracy.
- Ensure compliance with applicable government regulations.
- Prepare year-end financial reports as needed.
- Submit and remit monthly sales tax filings.
- Supervise other office personnel effectively.
Qualifications:
- A minimum of 5 years of experience as an Office Manager in a dealership environment.
- Experience with CDK systems is mandatory.
- Familiarity with Ford's accounting practices is highly desirable.
- Must possess a clean driving record and background check.
- Willingness to undergo drug testing prior to employment.
Benefits Offered by Haag Ford:
- Health, Dental, and Vision insurance options available after 60 days of employment.
- 401K plan with employer matching after one year of service.
- Paid vacation time.
- Opportunity to work with a family-owned dealership with over 60 years of operational experience.
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