Automotive Office Administration Manager

1 week ago


Greendale, Wisconsin, United States Haag Ford Sales Full time
Job Overview

Haag Ford Sales is seeking a skilled Office Manager with extensive experience in dealership operations. The ideal candidate will possess strong organizational skills, proficiency in computer systems, and a solid work ethic. The primary role of the Office Manager is to oversee the financial management processes of the dealership while executing various administrative tasks.

Key Responsibilities:

  • Conduct daily cash position reviews to maintain sufficient cash flow for dealership operations.
  • Manage all documentation across the dealership, including sales agreements, parts invoices, and service orders.
  • Analyze daily financial trends and report discrepancies to the General Manager or Owner.
  • Ensure timely submission and posting of all manufacturer rebates.
  • Reconcile financial schedules daily to identify and resolve any discrepancies.
  • Oversee accounts receivable and alert the General Manager regarding any overdue accounts.
  • Verify the accuracy of the Ford Parts Statement and ensure proper posting to the accounting system.
  • Perform account reconciliations on a daily, weekly, or monthly basis as required.
  • Manage the petty cash fund for the dealership.
  • Prepare daily bank deposits.
  • Execute monthly tasks such as floor plan statements for financial reporting.
  • Process payroll on a weekly basis and transfer general ledger data.
  • Administer vehicle floor plans according to manufacturer specifications, including floor and payoff vehicles as necessary.
  • Review monthly schedules, journals, and general ledger entries for accuracy.
  • Ensure compliance with applicable government regulations.
  • Prepare year-end financial reports as needed.
  • Submit and remit monthly sales tax filings.
  • Supervise other office personnel effectively.

Qualifications:

  • A minimum of 5 years of experience as an Office Manager in a dealership environment.
  • Experience with CDK systems is mandatory.
  • Familiarity with Ford's accounting practices is highly desirable.
  • Must possess a clean driving record and background check.
  • Willingness to undergo drug testing prior to employment.

Benefits Offered by Haag Ford:

  • Health, Dental, and Vision insurance options available after 60 days of employment.
  • 401K plan with employer matching after one year of service.
  • Paid vacation time.
  • Opportunity to work with a family-owned dealership with over 60 years of operational experience.


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