Executive Support Specialist

1 month ago


Greenfield, California, United States The MH Group LLC Full time
Job Overview

We are seeking a highly skilled Executive Support Specialist to join our client's dynamic, nonprofit organization. The successful candidate will play a crucial role in supporting the Executive Director, organization staff, and the Board of Trustees.

The ideal candidate will have professional experience in executive support, with a strong ability to collaborate with all levels of staff, Board of Trustees members, donors, partners, vendors, and stakeholders.

Key Responsibilities:

  • Calendar Management: Manage the Executive Director's calendar, schedule meetings, and coordinate dates with others.
  • Contract Review: Facilitate the ED's review and approval of contracts, including grants, vendor agreements, and memoranda of understanding.
  • Policies and Procedures: Update and maintain organization policies and procedures.
  • General Support: Assist the ED with administrative tasks related to projects, communication, research, and coordination with staff and the Board.
  • Email and Electronic Communications: Organize and manage ED's electronic communications.
  • Filing System: Administer organization filing systems, eliminate duplication, manage private ED files, and upload older documents.
  • Meetings: Support monthly face-to-face Staff Meetings by developing agendas and communications.
  • Board of Trustees: Maintain a master annual calendar, distribute quarterly Board packets, document Board actions, and manage Committee meetings.
  • Organizational Systems Management: Recommend improvements to internal systems, communication, and processes for staff and Board clarity and efficiency.

Requirements:

  • Demonstrated executive support experience, including administrative management, software proficiency, and maintaining organizational files.
  • Tech-savvy with problem-solving skills for technology-related needs.
  • Commitment to diversity, equity, inclusion, and fostering belonging.
  • Strong organizational abilities and attention to detail.
  • Bonus points for experience in contracts, project management, HR, event facilitation, non-profit work, or environmental conservation.

We encourage applicants who meet 75% of the qualifications to apply. We value diversity and welcome all backgrounds to our organization.

Compensation: $55,000-$65,000 per year

Job Type: Full-time, Direct Hire

Benefits: Our client provides medical, dental, and vision benefits, PTO, and up to a 3% match for retirement.



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