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Receivables Management Specialist

2 months ago

Durham, North Carolina, United States Medix™ Full time

Medix™ is seeking a dedicated Receivables Management Specialist to join our expanding clinical research team in a full-time hybrid role.

In this position, you will oversee the management and processing of incoming payments, ensuring precise record-keeping and proper reconciliation of accounts receivable. Your role will involve direct communication with clients to address payment inquiries and maintaining accurate financial documentation. This is a fantastic opportunity to gain valuable experience within a rapidly evolving organization.

Primary Responsibilities

  • Prepare and send invoices to clients.
  • Ensure the accuracy of invoices and resolve any discrepancies.
  • Track incoming payments, applying them to the correct accounts, and processing credit card and electronic transactions.
  • Maintain and update client records, including changes in contact information or account status.
  • Draft communications for overdue accounts and collections, identify delinquent accounts through file reviews, and reach out to those account holders to request payment.
  • Generate reports on the current status of customer accounts as needed.
  • Regularly reconcile accounts receivable and clinical studies as required.
  • Investigate and resolve discrepancies between accounts receivable and the general ledger.
  • Create monthly billing statements based on the general ledger.
  • Prepare and present regular updates on account status, including aging reports and collections activities.
  • Collaborate with Finance and Accounting team members to enhance processes, procedures, and overall efficiency within the Finance and Accounting functions.