IP Legal Secretary

1 week ago


New York, New York, United States AMS Staffing Inc. Full time
Job Title: IP Legal Secretary

We are seeking a highly skilled and experienced IP Legal Secretary to join our team at AMS Staffing Inc. The successful candidate will provide administrative support to our patent and trademark attorneys, ensuring the smooth operation of our practice.

Key Responsibilities:
  • Prepare and edit daily time entries, billing reports, and expense reimbursement documentation.
  • Coordinate travel arrangements, calendar due dates, and meetings.
  • Screen and route telephone calls, receive and direct clients and visitors.
  • Provide high-quality document preparation, including correspondence, reports, and legal documents.
  • Maintain accurate and up-to-date electronic and paper files.
  • Assist with client invoicing, collections, and reporting.
Requirements:
  • Minimum 3 years of IP secretarial experience in a law firm supporting billing attorneys.
  • Excellent computer skills, including Microsoft Office Suite and accounting systems.
  • Strong written and verbal communication skills, with attention to detail and accuracy.
  • Ability to maintain confidentiality and handle multiple projects simultaneously.
What We Offer:
  • A competitive salary and benefits package.
  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.

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