AP Financial Operations Specialist
6 days ago
The AP Specialist plays a vital role in managing and maintaining financial records for various entities within Rolfson Oil. The primary focus is on ensuring accurate and timely entry of accounts payable transactions.
Main Responsibilities:
- Daily review of purchases made on company credit cards.
- Assist cardholders with coding and processing of transactions in the Concur system.
- Daily processing of orders, bills of lading (BOLs), and invoices.
- Ensure BOLs and invoices are collected and reconciled daily.
- Communicate with corporate personnel to ensure timely approval/reconciliation of purchases.
- Contact suppliers to request credits for incorrect billing or missing invoices.
- Manage payments drafted from the bank account, ensuring accuracy and timeliness.
- Assist with tax reporting as needed and review BOLs and invoices promptly.
- Manage bill approval process and check runs, ensuring vendors are paid on time.
- Work with suppliers to verify account setup and obtain W-9 forms for reporting.
- Daily use of QuickBooks, Excel, and supplier portals for data entry.
- Daily communication with the Controller and other management regarding work progress.
- Support the Finance Department with other projects as assigned.
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