Compliance and Project Coordinator

4 weeks ago


Virginia Beach, Virginia, United States Virginia Jobs Full time
About the Position:

The Compliance and Project Coordinator provides administrative support for the Office for Diversity, Equity, and Inclusion (ODEI). This role is responsible for providing assistance with Title IX, EO, and ADA compliance efforts, as well as coordinating projects and events. The Coordinator will serve as the office receptionist, answer phone calls, and assist walk-in visitors. They will also monitor and manage ODEI email accounts and RTS systems, create and manage communications plans, and prepare documents and presentations.

Responsibilities:
  • Administrative Support: Serve as office receptionist, answer phone calls, and assist walk-in visitors; monitor and manage ODEI email accounts and RTS systems; create and manage communications plans; prepare documents and presentations.
  • Project and Event Coordination: Assist with scheduling meeting rooms, oversee logistics, and create invites for special events.
  • Compliance Record-Keeping: Maintain compliance records, manage electronic file systems, and ensure safeguarding measures are in place when handling sensitive information.
  • Supervises Work-Study Students: Train and supervise work-study students to provide assistance with front desk operations and special projects.
Required Qualifications:
  • High school diploma or equivalent; experience performing receptionist duties and support tasks; experience with Microsoft Suite, database maintenance, and data entry.
  • Advanced proficiency in Microsoft suite applications; skill in the use of multiple types of database applications; effective communication skills; skill in providing effective customer service.
  • Ability to plan/coordinate events; ability to perform work with significant attention to detail; ability to prioritize work and to handle multiple, sometimes competing, priorities.
  • Ability to work collaboratively as a team; ability to work effectively with diverse groups of people; demonstrated ability to exercise professional judgment and discretion when dealing with sensitive matters and ability to maintain confidentiality.
Preferred Qualifications:
  • Bachelor's degree in a related field; experience in an administrative support role; experience in IT support; experience in event coordination assistance; experience working in a higher education environment.


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