Office Operations Coordinator

1 week ago

Wichita Falls, Texas, United States Texas Department of Aging & Disability Services Full time
Job
Description:

Are you looking to excel in a workplace that fosters both personal and professional development while contributing positively to the community? Do you value collaboration, reliability, and inclusivity among your colleagues? The Texas Department of Aging & Disability Services is committed to cultivating a diverse environment where employees feel appreciated, supported, and included while delivering specialized services to Texans in need.

If you are passionate about providing compassionate, innovative, and personalized care, we invite you to consider the position outlined below.

This role involves performing advanced clerical tasks for the Churchill Unit, focusing on areas such as inventory management, statistical analysis, human resources, procurement, and financial record-keeping.

Responsibilities include coordinating clerical functions such as compiling and analyzing data, verifying document accuracy, managing the transportation of documents and inventory, and maintaining organized filing systems.

This position operates under limited supervision, allowing for significant initiative and independent decision-making. Responsibilities also include managing calendars, organizing meetings, and preparing meeting minutes. Conducting research related to necessary purchases and coordinating employee documentation to ensure the efficient operation of the unit are also key tasks. This role is under the direct oversight of the Program Director.

Additional duties may be assigned as needed, including active participation in supporting the agency's disaster response and recovery efforts or Continuity of Operations (COOP) activation. Such involvement may necessitate flexible shift patterns or location assignments.

Essential Job Functions:

Regular attendance is required, and employees may be asked to adhere to specific shift schedules or, at times, rotating shifts, extended hours, and/or overtime in accordance with agency policies while fulfilling other assigned duties.


Meeting and Event Coordination

Description:
Assists in organizing meetings, documenting notes, and preparing and distributing agendas and minutes.

Facilitates Quality Walkthroughs, Program Risk Assessments, and other administrative activities that require scheduling, note-taking, and follow-up on action items.


Measurement:
Ensures the smooth operation of QIT meetings by coordinating agendas and minutes.

Supports the Program Director in scheduling appointments and meetings as necessary, maintaining an organized calendar for effective program administration.

Calendars and schedules are kept current to ensure that information is readily accessible when required.


Program Organization and Documentation Support

Description:
Manages the receipt, storage, and distribution of files, materials, and supplies. Oversees the completion of work orders and assists in tracking program-related workloads and database maintenance.

Measurement:

Collaborates with the Program Director to ensure that the unit has the necessary materials to provide quality care.

Demonstrates a proactive approach in making contacts and following up to ascertain the status of work orders and ordered items.

Maintains an organized workflow that allows others to easily track the status of ongoing processes, ensuring that the Churchill Unit can compile data on work orders as needed.

Keeps program files organized for easy access to information and maintains databases, compiling charts and graphs as necessary. Ensures efficient mail collection and distribution.

Personnel Activity Support

Description:
Provides assistance with administrative tasks related to personnel matters.

Measurement:
Aids in screening applicants, scheduling interviews, and preparing hiring-related paperwork. Maintains records on employee performance evaluations and training completions as requested. Facilitates communication with employees to relay important information and assists them in accessing necessary services and resources.

Handles phone inquiries, providing assistance or directing calls to appropriate personnel to ensure smooth unit operations.


Additional Duties to Enhance Program Effectiveness

Description:
Engages fully in additional responsibilities assigned to support the program's effectiveness.

This includes routine tasks such as maintaining up-to-date personal training, participating in Continuity of Operations (COOP) as required, assisting the program physician with typing and filing Certificates of Medical Examination (CMEs), and other duties assigned by the Program Director that align with the employee's classification and role.



Measurement:
Completes training in a timely manner with minimal prompting at least 90% of the time.

Provides necessary information for the COOP call-back plan and participates as requested in any implementation of the disaster call-back plan.

Successfully completes other assigned duties with a positive attitude, ensuring accuracy and timeliness.

Knowledge, Skills, and Abilities:

Proficient in office procedures, spelling, punctuation, grammar, arithmetic, business terminology, methods, and procedures; knowledgeable in warehousing practices, state purchasing policies, and records administration techniques.


Skilled in using personal computers and office equipment.

Capable of preparing and maintaining records, files, and reports; transferring stock; performing arithmetic calculations; communicating effectively; and training others.

  • Office Operations Coordinator

    1 week ago

    Wichita Falls, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: Are you prepared to take on a rewarding challenge? Do you aspire to join a vibrant team of dedicated professionals? The Texas Department of Aging & Disability Services offers an exceptional opportunity for you. Our organization is committed to providing comprehensive support and care services, enhancing the quality of life for individuals...

  • Office Coordinator

    2 weeks ago

    Wichita Falls, Texas, United States Crossland Construction Company Inc Full time

    Job DescriptionJoin Our TeamAt Crossland Construction Company Inc, we pride ourselves on being a prominent player in the construction sector, continuously expanding our reach in the Midwest. We are on the lookout for diligent and committed individuals to become part of our workforce. Our company operates throughout the year, offering competitive salaries and...

  • Office Coordinator

    5 days ago

    Wichita Falls, Texas, United States Wichita Falls Independent School District Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Clerical Assistant to join our team at Wichita Falls Independent School District. The successful candidate will provide administrative support to our College & Career office, ensuring the efficient operation of the office and assisting with various administrative duties.Key...

  • Mortgage Operations Coordinator

    2 weeks ago

    Wichita Falls, Texas, United States Motto Mortgage Charged Full time

    Job OverviewPosition: Mortgage Loan Operations SpecialistType: Full-TimeCompany Overview:Motto Mortgage Charged is a leading mortgage provider dedicated to offering outstanding service and support to our clients. Our mission is to help individuals achieve their homeownership dreams through innovative solutions and a client-focused approach. We are currently...

  • Program Operations Coordinator

    2 weeks ago

    Wichita Falls, Texas, United States Ascension Full time

    Position Overview The Program Coordinator plays a crucial role in overseeing and managing various initiatives within the Foundation Operations department. This full-time position requires a commitment of 40 hours per week, primarily during standard business hours, with occasional requirements for evenings and weekends. Key Responsibilities Lead and...

  • Program Operations Coordinator

    1 week ago

    Wichita Falls, Texas, United States Ascension Full time

    Position Overview The Program Coordinator plays a crucial role in overseeing and facilitating various initiatives within the Foundation Operations department. This full-time position requires effective coordination and management of assigned programs to ensure successful execution and alignment with organizational goals. Key Responsibilities Lead and...

  • Program Operations Coordinator

    1 week ago

    Wichita Falls, Texas, United States Ascension Full time

    Position Overview The Program Coordinator plays a crucial role in overseeing and managing various programs within the Foundation Operations department. This position requires a proactive individual who can effectively monitor and assess program plans, schedules, and budgets while ensuring alignment with organizational goals. Key Responsibilities Lead and...

  • Administrative Coordinator

    2 weeks ago

    Wichita Falls, Texas, United States DONHAM COMPANY Full time

    About DONHAM COMPANYAt DONHAM COMPANY, we are dedicated to fostering a dynamic work environment and are currently seeking a skilled Administrative Coordinator to enhance our team. In this pivotal role, you will be instrumental in delivering comprehensive administrative assistance and overseeing financial documentation.Key ResponsibilitiesEfficiently manage...

  • Loan Processing Operations Coordinator

    2 weeks ago

    Wichita Falls, Texas, United States Motto Mortgage Charged Full time

    Job OverviewPosition: Mortgage Loan Operations SpecialistEmployment Type: Full-TimeCompany Overview:Motto Mortgage Charged is a leading mortgage provider dedicated to offering outstanding service and support to our clients. Our mission is to help individuals achieve their homeownership dreams through innovative solutions and a client-focused approach. We are...

  • Clinical Operations Supervisor

    2 weeks ago

    Wichita Falls, Texas, United States Springfield Medical Care Systems, Inc. Full time

    Position Overview: The Clinical Operations Supervisor will oversee daily operational functions for all patient care services within the health center, ensuring that care delivery is equitable, professional, and of the highest quality. This role involves close collaboration with the Chief Operating Officer to manage clinical activities and resources...

  • Facility Operations Coordinator

    5 days ago

    Wichita Falls, Texas, United States KO Management, LLC Full time

    Job SummaryWe are seeking a highly organized and motivated individual to join our team as a Part-time Facility Maintenance Manager at KO Management, LLC. As a key member of our operations team, you will work closely with our District Manager to ensure the general maintenance and upkeep of our facilities.Key ResponsibilitiesConduct regular facility visits to...

  • Program Operations Coordinator

    2 weeks ago

    Wichita Falls, Texas, United States Ascension Full time

    Position Overview The Program Coordinator is responsible for overseeing and managing designated programs within the Rehabilitation department. This role involves ensuring that program objectives are met while adhering to established schedules and budgets. Key Responsibilities Lead and coordinate assigned program initiatives. Monitor and evaluate program...

  • Program Operations Coordinator

    2 weeks ago

    Wichita Falls, Texas, United States Ascension Full time

    Position Overview The Program Coordinator plays a crucial role in overseeing and managing various rehabilitation initiatives within the organization. This position is essential for ensuring that programs are executed efficiently and effectively, aligning with the overall goals of the department. Key Responsibilities Lead and coordinate assigned...

  • Service Department Coordinator

    5 days ago

    Wichita Falls, Texas, United States Auto Inc Full time

    Job SummaryAuto Inc is seeking a highly organized and detail-oriented Appointment Coordinator to join our team in the Service Department. As an Appointment Coordinator, you will play a critical role in ensuring seamless customer experiences and efficient operations.Key Responsibilities:Schedule Appointments: Coordinate appointments for new and current...

  • Schedule Coordinator

    3 days ago

    Wichita Falls, Texas, United States PDS Tech Commercial Full time

    Job OverviewPDS Tech Commercial, Inc. is seeking a skilled professional to fill the role of Schedule Coordinator in Wichita, Kansas.Job SummaryThe successful candidate will be responsible for managing workflow within experimental areas to ensure timely completion of parts for developmental programs and test articles.Key ResponsibilitiesCoordinate with...

  • Appointment Coordinator

    2 weeks ago

    Wichita Falls, Texas, United States Mystaf Career Page Full time

    Job OverviewWe are seeking a dedicated Scheduler for our local rehabilitation facility. This role is essential in ensuring that all therapy services are effectively organized and delivered to our clients.CompensationPay: $15+Working HoursSchedule: Monday - Friday, 8 AM - 5 PMKey Responsibilities:Coordinate and manage all therapy service...

  • Appointment Coordinator

    2 weeks ago

    Wichita Falls, Texas, United States Mystaf Career Page Full time

    Job OverviewWe are seeking a dedicated Scheduler for our local rehabilitation facility. This role is essential in managing therapy appointments and ensuring a seamless experience for our clients.Compensation and SchedulePay: $15+Hours: Monday - Friday, 8 AM - 5 PMKey ResponsibilitiesOrganizing and coordinating all therapy service schedules.Collaborating with...

  • Logistics Coordinator

    1 week ago

    Wichita Falls, Texas, United States MyStaf Full time

    Job Summary:MyStaf is seeking a highly skilled Logistics Coordinator to play a crucial role in the smooth and efficient coordination of shipments. This role involves working closely with freight forwarders, customers, and internal teams to manage shipment pickups, track orders, and ensure timely delivery.Key Responsibilities:Coordinate and schedule pickups...

  • Administrative Coordinator

    1 week ago

    Wichita Falls, Texas, United States InsideHigherEd Full time

    Job SummaryCompany: InsideHigherEdHours per Week: 40Employment Term: RegularEmployment Type: Full TimeRequired Education: High School or EquivalentRequired Experience: 1 to 2 yearsJob Description:The Administrative Coordinator provides administrative support to the TRIO and Student Engagement departments. Key responsibilities include:Providing administrative...

  • Patient Care Coordinator

    2 weeks ago

    Wichita Falls, Texas, United States A-Line Staffing Solutions Full time

    Job OverviewA-Line Staffing Solutions is seeking a Patient Care Coordinator.Position Summary:The Patient Care Coordinator plays a crucial role in managing patient care by utilizing comprehensive evaluation techniques to assess individual needs and eligibility. This position is integral in recommending effective strategies for case resolution while...