Clerical Assistant
2 months ago
**Job Summary**
The Commonwealth of Virginia is seeking a highly skilled Administrative Support Specialist to provide administrative and clerical support to the Assistant Warden and other offices/areas as needed.
**Key Responsibilities:**
- Enter relevant data into systems for tracking purposes in areas of inmate disciplinary charges, inmate request forms, informal complaints, and inmate grievances.
- Assign Sanitation Inspection Teams and track the information provided.
- Maintain a file of all completed forms.
- Oversee and manage the inmate worker(s) assigned to the area and submit pay documentation for such to the Business Office in a timely manner.
- Prepare copies of relevant documentation, maintain files, fax documentation, and answer telephone calls.
- Complete meeting minutes for Assistant Warden's Team Meetings and Quarterly Safety Meetings.
- Maintain records for audit folders.
**Requirements:**
- Considerable knowledge of office practices, procedures, and office equipment.
- Demonstrated skill in the use of Microsoft Office to include Word, and Excel to accomplish office support requirements.
- Knowledge of rules and regulations related to records storage, maintenance, release, and confidentiality.
- Demonstrated skill maintaining confidentiality.
- Demonstrated skill in inputting data into an automated database other than Microsoft Office.
- Ability to work, meet guidelines, and complete tasks in a timely manner.
- Skilled in communicating with customers, employees, and other individuals to answer questions, disseminate, or explain information.
**Preferred Qualifications:**
- Advance knowledge in using CORIS and office administration or equivalent training or experience in a related field.
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