Clerical Assistant

2 months ago


Chesapeake, Virginia, United States Commonwealth of Virginia Full time

**Job Summary**

The Commonwealth of Virginia is seeking a highly skilled Administrative Support Specialist to provide administrative and clerical support to the Assistant Warden and other offices/areas as needed.

**Key Responsibilities:**

  • Enter relevant data into systems for tracking purposes in areas of inmate disciplinary charges, inmate request forms, informal complaints, and inmate grievances.
  • Assign Sanitation Inspection Teams and track the information provided.
  • Maintain a file of all completed forms.
  • Oversee and manage the inmate worker(s) assigned to the area and submit pay documentation for such to the Business Office in a timely manner.
  • Prepare copies of relevant documentation, maintain files, fax documentation, and answer telephone calls.
  • Complete meeting minutes for Assistant Warden's Team Meetings and Quarterly Safety Meetings.
  • Maintain records for audit folders.

**Requirements:**

  • Considerable knowledge of office practices, procedures, and office equipment.
  • Demonstrated skill in the use of Microsoft Office to include Word, and Excel to accomplish office support requirements.
  • Knowledge of rules and regulations related to records storage, maintenance, release, and confidentiality.
  • Demonstrated skill maintaining confidentiality.
  • Demonstrated skill in inputting data into an automated database other than Microsoft Office.
  • Ability to work, meet guidelines, and complete tasks in a timely manner.
  • Skilled in communicating with customers, employees, and other individuals to answer questions, disseminate, or explain information.

**Preferred Qualifications:**

  • Advance knowledge in using CORIS and office administration or equivalent training or experience in a related field.


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