Senior Payroll Specialist

4 weeks ago

St Louis, Missouri, United States Copeland Services Full time
Job Summary

We are seeking a highly skilled Senior Payroll Specialist to join our Regional Payroll team in the United States and Canada. As a key member of our team, you will be responsible for processing regional payroll using ADP GlobalView and Celergo payroll software, Workday HRIS system, UKG Kronos time and attendance software, and other 3rd party inbound and outbound vendors.

Key Responsibilities
  • Process regional payroll in the United States and Canada, ensuring accuracy and compliance with regulatory guidelines.
  • Review, reconcile, and audit payroll documents/files to ensure practices are following company policy and regulatory guidelines.
  • Provide customer service for all employees and third-party vendors associated with all aspects of payroll.
  • Train staff in new procedures and oversee the preparation of special payrolls.
  • Utilize the payroll system to accurately calculate and process multiple pay frequencies (weekly, bi-weekly, semi-monthly).
  • Maintain accurate record keeping and supporting spreadsheets and documents for all filings and payments.
  • Provide regular customer service and promptly address Tier 2 employee inquiries and resolve any payroll-related discrepancies.
  • Complete internal and external reporting to ensure compliance and regulatory requirements are met.
  • Ensure specific compliance requirements are administered timely, including DOL, IRS, FLSA, Federal & State regulations, garnishments, levies, court orders, company policy, direct deposit, W-4, escheated property, audits, internal procedures, and record retention.
  • Complete quarter-end and year-end balancing, year-end documents, and annual filings.
  • Identify opportunities for process improvement to enhance payroll efficiency, accuracy, and compliance.
  • Serve on cross-departmental teams and provide payroll support for project teams.
Requirements
  • Bachelor's degree in accounting, finance, human resources, or equivalent experience in accounting, finance, and/or human resources.
  • 5+ years of experience in payroll processing.
  • Knowledge of global payroll processes, labor laws, taxation, and statutory compliance.
  • Proficiency in payroll and time-keeping systems, such as Workday, ADP GlobalView, and Celergo, and UKG Kronos.
  • English fluency in verbal and written communications.
  • Proven experience working across multiple countries to process payroll.
  • Ability to clearly articulate messages with all levels in the organization, including breaking down complex topics for target audiences.
  • Strong Microsoft Excel skills.
Why Work with Us

Copeland Services is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR). We are committed to reducing carbon emissions and improving energy efficiency in spaces of all sizes. Our flexible and competitive benefits plans offer the right options to meet your individual/family needs, including medical insurance plans, dental and vision coverage, 401(k), and more. We provide employees with flexible time off plans, including paid parental leave, vacation, and holiday leave.

We are an equal opportunities employer and welcome applications from all qualified candidates. If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact us.

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