Chief Executive Officer Support Specialist
5 days ago
We are seeking a highly skilled and experienced Chief Executive Officer Support Specialist to join our team at Mai Placement. As an integral member of our organization, you will provide exceptional support to our CEO, focusing on legal and financial matters.
This is a rare opportunity to work directly with a high-profile CEO in the real estate industry. If you're a polished professional with a legal background, a knack for relationship building, and a passion for supporting executive leaders, we invite you to apply.
About the Role:
- Executive Support & Legal Coordination: Provide full administrative support to the CEO, handling confidential documents, reviewing contracts, and overseeing communication with legal professionals.
- Stakeholder Engagement: Build and maintain strong relationships with clients, business leaders, legal professionals, and government officials, representing the company with professionalism in all interactions.
- Calendar & Project Management: Manage the CEO's schedule, ensuring conflict-free meetings and events, coordinate travel, client meetings, and legal reviews, and oversee ongoing projects from start to completion.
- Meeting Preparation & Legal Documentation: Prepare meeting agendas, take detailed notes, and follow up on action items, manage legal filings and documentation, ensuring accuracy and timeliness.
- Problem-Solving & Strategic Support: Anticipate challenges, particularly related to legal and operational matters, and proactively provide solutions to ensure smooth business operations.
Requirements:
- Proven Experience: At least 2 years of experience as an Executive Assistant, ideally with a legal background or experience supporting high-level executives in legal matters.
- Legal & Real Estate Knowledge: Familiarity with real estate law and experience handling legal documents and communications, experience in a law firm or supporting attorneys is a plus.
- Professional Demeanor: Strong communication skills with the ability to engage with senior executives and stakeholders, a polished, professional presence is essential.
- Strong Organizational Skills: Ability to manage complex schedules, projects, and legal tasks simultaneously, experience coordinating meetings, drafting legal documentation, and maintaining confidentiality is key.
- Technology Proficiency: Advanced skills in Microsoft Office, Google Workspace, and project management tools.
Estimated Salary: $150k - $175k per annum, depending on qualifications and experience.
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