Office Support Specialist

2 weeks ago


Mount Union, United States NOV Full time
POSITION SUMMARY

This role is a DAY SHIFT opportunity, focused on providing essential administrative support within a dynamic team environment. The Administrative Operations Associate will play a key role in assisting the management team with various clerical and organizational tasks.

Key Responsibilities:
  • Respond to phone inquiries and welcome visitors
  • Oversee Customer Visits (Safety Equipment, Meals, Sign-in)
  • Manage incoming and outgoing correspondence including mail and faxes
  • Coordinate DOT physicals for the driving team
  • Procure office supplies, nurse station materials, and cafeteria items while monitoring inventory levels
  • Digitally archive invoices and receipts, ensuring accurate data entry for accounts payable systems
  • Assist with Health, Safety, and Environmental (HSE) documentation and scheduling
  • Maintain a tidy and organized workspace
  • Adhere to all company policies, guidelines, and procedures
  • Comply with HSE and Quality Management System protocols
  • Perform additional tasks as required
Qualifications:
  • Strong verbal and written communication skills
  • High School Diploma or GED is preferred
  • Familiarity with Microsoft Office and Outlook is advantageous
  • Experience with JDE is preferred, or willingness to learn
HSE Considerations:
  • Ability to bend, twist, and work in an indoor environment
  • Completion of HSE Orientation and Hazard Identification training
  • Training in Quality Management Systems
At NOV, we are committed to powering the industry that powers the world. Our Fiberglass Systems division specializes in providing composite piping systems, fittings, and structures for various sectors including oil and gas, chemical, marine, offshore, fuel handling, and mining. To learn more about our offerings, please visit our company webpage.

We provide a comprehensive benefits package starting from the first day of employment, which includes medical, dental, vision, life insurance, a 401K savings plan, paid time off, and a generous vacation policy.

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