Office Support Specialist
2 weeks ago
This role is a DAY SHIFT opportunity, focused on providing essential administrative support within a dynamic team environment. The Administrative Operations Associate will play a key role in assisting the management team with various clerical and organizational tasks.
Key Responsibilities:
- Respond to phone inquiries and welcome visitors
- Oversee Customer Visits (Safety Equipment, Meals, Sign-in)
- Manage incoming and outgoing correspondence including mail and faxes
- Coordinate DOT physicals for the driving team
- Procure office supplies, nurse station materials, and cafeteria items while monitoring inventory levels
- Digitally archive invoices and receipts, ensuring accurate data entry for accounts payable systems
- Assist with Health, Safety, and Environmental (HSE) documentation and scheduling
- Maintain a tidy and organized workspace
- Adhere to all company policies, guidelines, and procedures
- Comply with HSE and Quality Management System protocols
- Perform additional tasks as required
- Strong verbal and written communication skills
- High School Diploma or GED is preferred
- Familiarity with Microsoft Office and Outlook is advantageous
- Experience with JDE is preferred, or willingness to learn
- Ability to bend, twist, and work in an indoor environment
- Completion of HSE Orientation and Hazard Identification training
- Training in Quality Management Systems
We provide a comprehensive benefits package starting from the first day of employment, which includes medical, dental, vision, life insurance, a 401K savings plan, paid time off, and a generous vacation policy.
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