Administrative Support Specialist
11 hours ago
Administrative Assistant
Job TypeFull-time
Career LevelMid Level
EducationHigh School
LocationOrlando - Altamonte Springs, FL 32701 US (Primary)
CategoryAdministrative / Clerical
Job DescriptionPPM Consultants, Inc. is seeking a highly organized and detail-oriented administrative assistant to provide support to our team in Orlando, Florida. As the first point of contact for the company, you will be responsible for greeting visitors, answering phone calls, and handling administrative tasks with accuracy and efficiency.
Responsibilities- Greet and direct visitors
- Answer, screen, and forward incoming phone calls
- Receive and sort daily mail, deliveries, and couriers
- Maintain security by following procedures and controlling access via the reception desk
- Update appointment calendars and schedule meetings and appointments
- Assist project managers, engineers, and geologists with clerical duties such as report editing, preparation of analytical tables, and updating field schedules
- Perform other clerical receptionist duties such as electronic filing, photocopying, scanning, collating, and more
- Proven working experience in a front office handling similar responsibilities
- Proficient with Microsoft Office Suite
- Professional appearance
- Excellent communication skills (both written and verbal)
- Ability to be resourceful and proactive in dealing with issues that may arise
- Ability to organize, multitask, prioritize, and work under tight deadlines
- High school degree or equivalent; (AS or BS degree a plus)
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