Senior Administrative Support Specialist

7 days ago

Stafford, Virginia, United States Honu Full time

Job Title: Senior Administrative Support Specialist

Job Summary:

We are seeking a highly skilled Senior Administrative Support Specialist to join our team at Honu. As a key member of our administrative team, you will provide professional administrative support to multiple enterprise IT portfolio offices.

Key Responsibilities:

  • Establish, implement, manage, and maintain action tracker tools to support requirements for the assigned Government organization.
  • Provide travel support for the assigned Government organization in accordance with the Defense Travel System (DTS) governance.
  • Manage office supplies and equipment for the assigned Government organization.
  • Manage the Morning Report for assigned Portfolio and submit via Marine On-Line (MOL) per Command and program office policies.
  • Maintain personnel rosters, organizational chart(s) and table(s) of organization and update monthly inventory, stock, and organize office supplies procured by the Government.

Additional Responsibilities:

  • As a prime contract's Task Lead, be the primary point of contact for the supported customer Task Lead and related customer stakeholders.
  • Lead the contractor support team of 5 administrative assistants and 2-3 specialists - A/VTC equipment, internal controls, and records management.
  • Provide vision, strategy, direction, oversight, and quality control of task-level performance, including subcontractors.
  • Empower every individual to succeed in achieving exceptional customer outcomes.

Requirements:

  • Ten years of DoD professional administrative support, preferably one or more years at Marine Corps Systems Command.
  • Experience in the direct supervision of administrative and technical professionals.
  • Strong verbal communication to effectively express concepts, plans, and proposals.
  • Strong critical thinking skills and ability to initiate plans, prioritize, and meet deadlines.
  • Proficiency with Microsoft Office Applications (Word, PowerPoint, SharePoint, Excel, and Outlook).

Security Clearance:

  • Requires the applicant to pass the security clearance requirement for the position. Eligibility requirements include US citizenship.

Physical Requirements:

  • Work may involve sitting or standing for extended periods of time.
  • Position may require typing and reading from a computer screen.
  • Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner.

Benefits:

  • Rivet offers a comprehensive benefits package including a liberal vacation plan, a matching retirement program, and competitive salaries commensurate with skills and experience.

About Honu:

  • Rivet Operations Company LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

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