Administrative Support Professional
1 day ago
We are R&D Partners, a global functional service provider and strategic staffing resource specializing in scientific, clinical research & engineering. Our expertise spans major pharmaceutical, biopharmaceutical, biotechnology, and medical device companies.
Job SummaryThis Contract and Administrative Coordinator role supports General and Administrative functions within the Human Resources department on a hybrid schedule 12-month contract.
Key Responsibilities- Coordinate contract request and submission processing for Human Resources (HR).
- Ensure timely submittal of HR contracts within Coupa and SpringCM contract management systems.
- Prepare and submit Master Service Agreements and Scope of Work contract requests within SpringCM.
- Create new vendors within the Coupa system.
- Maintain strong relationships between Vendors, Department Managers, Legal, Accounts Payable, Finance, SpringCM, and Coupa.
- Analyze and effectively utilize reports and data extracted from Coupa.
- Manage calendars for Executives, including scheduling meetings both internally and externally, and booking various events.
- Plan team and cross-functional offsites through coordination with vendors.
- Process and submit expense reports using Concur. Research and resolve expense report discrepancies.
- Maintain Human Resources website content: work with different HR team members to ensure material posted is up-to-date.
- Track Onboarding tasks for new hires. Follow-up with the Talent Acquisition team or new hire as necessary to ensure completion of tasks.
- Bachelor's degree.
- 4+ years of contract and Human Resources administration experience within a corporate environment.
- Proficiency with MS Project, Excel, PowerPoint, Word, and Outlook, Oracle HCM.
- Preferred knowledge of Coupa and SpringCM.
- Strong Program and Vendor Management experience.
- Strong customer service and analytical skills and ability to liaise with all levels of the organization.
- We offer a comprehensive benefits package including medical, dental, and vision insurance, 401k plan, Employee Assistance Program, long-term disability, weekly payroll, expense reimbursement, and online timecard approval.
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