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Office Manager US

2 months ago

Lexington, Kentucky, United States Pharvaris Full time
About Pharvaris

Pharvaris is a Nasdaq listed late-stage biotech company developing innovative treatments for bradykinin-mediated diseases. Our mission is to bring new options to patients who suffer from sudden and prolonged attacks of swelling, which can be life-threatening. We value a culture built on considering others, leading with trust, ensuring rigor and diversity of thought, and contributing freely.

Job Summary

We are seeking an Office Manager US & Executive Assistant to join our team in Lexington, Massachusetts. This role will coordinate and oversee administrative duties in our office, ensuring a smooth and efficient operation. The successful candidate will have a regular presence of at least 2-3 days a week in our Lexington office.

Key Responsibilities
  • Facility Management
    • Coordinate facility updates, lease agreements, and payments
    • Manage office lease agreement and negotiate with vendors
    • Dispatch incoming mail and maintain office budget
    • Partner with HR to maintain office policies
  • Operations
    • Administer US phone provider and answer incoming calls
    • Provide leadership in formulating and tracking requirement information
  • Practical Onboarding
    • Liaise with IT department for IT onboarding material
    • Complete corporate phone setup and trigger IT Free-on-Loan agreements
    • Coordinate procurement and distribution of business cards
  • Support on Team Meetings and Offsites
    • Organize and facilitate meetings, including coordination of materials and location
    • Establish and follow up on contracts as needed
  • PA Support to EC Leaders
    • Travel arrangements for EC and board members
    • Drive organization of EC offsites, including hotel and F&B arrangements
Requirements
  • Bachelor's degree in business administration or similar
  • Hands-on experience with back-office and accounting software
  • Outstanding communication and interpersonal skills
  • Excellent organizational and time management skills
  • Proactive problem solver and multi-tasking initiator
About the Role

This is a unique opportunity to join a fast-paced and challenging environment where all leaders take on a hands-on approach to get results. If you are looking for a place where your work can have meaning and you can make a difference, Pharvaris is the place for you.