Office Coordinator

1 week ago


Benicia, California, United States Aerotek Full time
Job DescriptionWe are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for managing various administrative tasks, including entering vendor invoices, answering office phones, directing calls, and assisting customers. You will also be responsible for entering and charging customer credit cards, generating customer invoices, and scanning and saving customer documents in their allocated folders. Additional responsibilities include preparing cash requirements to pay invoices, reconciling invoices to vendor statements, generating Amsco Warranty Credit Invoices, assisting with customer collections, and coordinating employment interviews and applications. You will also be responsible for purchasing office supplies, coordinating office functions and services, and entering supplier confirmations while creating job folders.

Key Responsibilities:

  • Invoice Management
  • Customer Service
  • Payment Processing
  • Document Scanning and Filing
  • Reconciliation
  • Collections
  • Interview Coordination
  • Office Supply Management
  • Vendor Coordination

Requirements:

  • Detail-Oriented
  • Organizational Skills
  • Communication Skills
  • Multitasking
  • Team Collaboration

Work Environment:

This is a fully on-site position in Benicia, California. You will be working in an office environment, Monday - Friday, with your own desk, sitting in the same area as the operations manager and owners.

About Aerotek:

Aerotek is a leading staffing agency that connects workers with employers across North America. We have a strong commitment to providing excellent service and support to our clients and candidates. Our team of experienced recruiters works tirelessly to put our workforce in a position to thrive. We offer a range of benefits, including weekly pay, employee benefits, and employee discounts.

Aerotek is an equal opportunity employer and welcomes applications from diverse candidates.



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