Operations Executive Assistant

2 weeks ago

Palo Alto, California, United States Career Group Full time

Position Overview

Our client, a purpose-driven technology startup, is in search of a detail-oriented Executive Assistant for Operations to provide support to their Co-Founders and team as they develop their office environment. The ideal candidate will be well-versed in the dynamics of a startup atmosphere, where they can shape a role that encompasses executive assistance, operational duties, and some personal support tasks. If you are a collaborative, proactive, and professional individual eager to contribute to the growth and establishment of a thriving office culture, we encourage you to explore this opportunity.

Role Type

This is a temp-to-hire position with part-time hours that is expected to transition into a full-time and permanent role.

Key Responsibilities

  • Facilitate the creation of office procedures, including procurement of equipment, supplies, and other essential items while fostering strong vendor relationships.
  • Ensure exceptional organization to enhance office productivity.
  • Manage business and personal calendars for high-profile meetings and events.
  • Proactively anticipate the current and future needs of the Co-founders, adjusting and managing priorities as necessary.
  • Coordinate comprehensive travel itineraries, both international and domestic.
  • Engage in high-touch relationship management and communication with clients, boards, and founders.
  • Oversee expense reporting and document management.
  • Perform errands such as scheduling appointments and coordinating with vendors.
  • Develop and refine operational processes and systems, from office management to internal procedures.
  • Contribute to ongoing projects and initiatives aimed at enhancing operational efficiency within a growing organization.

Qualifications

  • 5-10 years of experience in executive assistance for C-level executives and operations, preferably in a startup or dynamic environment.
  • Proficient in technology, with experience in G-Suite and Microsoft Office Suite.
  • Ability to manage multiple tasks with ease, demonstrating attention to detail and strong prioritization skills.
  • Highly organized with excellent problem-solving capabilities, able to operate with discretion.
  • Bachelor's Degree is required.

Compensation

The salary range for this position is $120,000 - $180,000.

We are committed to considering qualified candidates with criminal histories in accordance with the Fair Chance Initiative for Hiring.

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