Executive Assistant to the Vice President of Communications and Marketing
2 months ago
The Commonwealth of Virginia is seeking a highly skilled and experienced Executive Assistant to provide specialized and complex administrative support to the Vice President of Communications and Marketing. This role requires a professional with exceptional organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.
Key Responsibilities- Provide administrative support to the Vice President of Communications and Marketing, including scheduling meetings, preparing presentations, and coordinating travel arrangements.
- Develop and maintain digital and hard copy filing systems for the department.
- Communicate regularly with equivalent and/or higher-level professionals within the university.
- Develop and maintain relationships with external constituencies, including prominent alumni, major donors, legislators, and leaders in government, business, and the community.
- Provide support for the department's budget process and coordinate activities of the Vice President and Associate Vice President.
- Respond to internal and external inquiries based on broad and deep knowledge of university organization, policies, and programs.
- Support the process for incoming concerns and for coordinated responses for public reaction to crisis, issues, and emergencies.
- Manage emergency policies and procedures manual for weather and related incidents.
- Organize and assist with creation and updates to the Advancement and Communications and Marketing MOUs across all colleges and units.
- Provide occasional backup support for the FOIA officer.
- Serve as liaison and organizer for the Virginia Tech support of WVTF fund drives.
- Significant experience providing executive-level management administrative support in an academic or professional office environment.
- Proficiency in general computer skills such as word processing, email, and calendar management.
- Proficiency with current office software such as MS Outlook, Word, Excel, PowerPoint, and SharePoint with ability to learn new software as needed.
- Highly organized with the ability to manage multiple priorities and work independently in a fast-paced environment.
- Collaborative worker that demonstrates discretion in working with confidential information and uses sound judgment in decision making.
- Experience drafting and editing correspondence, reports, and other documents in a professional and efficient manner, including strong proofreading skills.
- Bachelor's degree in a relevant field, or applicable combination of training and/or experience.
- Demonstrated commitment to the Virginia Tech Principles of Community.
- Working knowledge of university organizational structure, policies, and procedures, and governance system.
- Experience working with safety and security protocols in a higher education office setting.
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Blacksburg, Virginia, United States Commonwealth of Virginia Full timeJob SummaryThe Commonwealth of Virginia seeks a highly skilled and experienced Executive Assistant to provide specialized administrative support to the Vice President of Communications and Marketing. This role requires a professional with exceptional organizational skills, attention to detail, and the ability to maintain confidentiality.Key...
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Blacksburg, Virginia, United States Commonwealth of Virginia Full timeJob SummaryThe Commonwealth of Virginia is seeking an experienced Executive Assistant to provide specialized and complex administrative support to the Vice President of Communications and Marketing. This role will ensure the Vice President can lead an integrated communications operation across campus, supporting Advancement and aligning with presidential...
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Blacksburg, Virginia, United States Commonwealth of Virginia Full timeAbout the RoleThe Executive Assistant to the Vice President of Communications and Marketing provides high-level administrative support to the Vice President, ensuring the effective management of the Communications and Marketing team. This role requires a highly organized and detail-oriented individual with excellent communication skills and the ability to...
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Blacksburg, Virginia, United States Commonwealth of Virginia Full timeJob DescriptionThe Executive Assistant provides high-level administrative support to the Vice President of Communications and Marketing, ensuring seamless execution of strategic initiatives and daily operations. This role requires exceptional organizational skills, discretion, and the ability to work effectively in a fast-paced environment.Key...
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Blacksburg, Virginia, United States Commonwealth of Virginia Full timeJob SummaryThe Chief of Staff, Communications and Marketing provides strategic and operational leadership and support for the Vice President Communications and Marketing by managing administrative staff within the office of the Vice President Communications and Marketing. This role supports all aspects of the Vice President Communications and Marketing's...
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Blacksburg, Virginia, United States Commonwealth of Virginia Full timeJob SummaryThe Commonwealth of Virginia seeks a highly skilled and experienced Executive Assistant to provide specialized and complex administrative support to the Vice President of Communications. This role requires a professional with exceptional organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.Key...
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Blacksburg, Virginia, United States Commonwealth of Virginia Full timeJob SummaryThe Commonwealth of Virginia seeks a highly skilled and experienced Executive Assistant to provide specialized and complex administrative support to the Vice President of Communications. This is a key role that requires a high level of professionalism, discretion, and attention to detail.Key ResponsibilitiesProvide administrative support to the...
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Blacksburg, Virginia, United States Commonwealth of Virginia Full timeJob SummaryThe Commonwealth of Virginia seeks a highly skilled and experienced Executive Assistant to provide specialized and complex administrative support to the Vice President of Communications. This role requires a high level of discretion, professionalism, and attention to detail to ensure the effective management of the Vice President's schedule, time,...
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