Billing Specialist

2 weeks ago

Seattle, Washington, United States LHH Recruitment Solutions Full time
Job Title: Billing Specialist

LHH Recruitment Solutions is seeking a highly skilled Billing Specialist to join our team in Seattle, WA. This is a 6-month contract position that requires full-time work at the client location.

Key Responsibilities:
  • Invoice Preparation and Issuance:
    • Generate and issue invoices based on contracts, sales orders, or services rendered.
    • Ensure that invoices are accurate, complete, and comply with company policies and client agreements.
    • Manage and maintain billing cycles to ensure timely delivery of invoices to clients.
  • Account Reconciliation:
    • Reconcile billing accounts by identifying and resolving discrepancies between billed and collected amounts.
    • Investigate and resolve any billing discrepancies, errors, or disputes by communicating with clients or internal teams.
    • Maintain accurate billing records, adjustments, and credits for customers.
  • Customer Communication:
    • Respond to customer inquiries regarding invoices, billing issues, and payment status.
    • Provide excellent customer service while resolving billing concerns in a timely and professional manner.
    • Work closely with the sales and customer service teams to ensure accurate billing information and resolve any client-related issues.
  • Collections and Follow-Up:
    • Monitor accounts receivable to ensure that payments are received on time and follow up on overdue accounts.
    • Generate aging reports and communicate with customers regarding past-due balances.
    • Assist in developing strategies for improving the collection process and reducing delinquent accounts.
  • Compliance and Reporting:
    • Ensure compliance with company policies, legal guidelines, and industry-specific billing regulations.
    • Prepare reports on billing activity, including revenue recognition, outstanding balances, and payment trends.
    • Assist with internal and external audits by providing necessary documentation and records.
  • System Management:
    • Maintain and update billing software (e.g., QuickBooks, SAP, NetSuite) and ensure the accuracy of financial data.
    • Continuously review and improve billing processes to ensure efficiency and accuracy.
    • Collaborate with IT or system administrators to resolve any issues with the billing system.
  • Collaboration with Finance Team:
    • Work closely with the accounting department to ensure that invoices are properly reflected in financial records.
    • Support the finance team with month-end closing, revenue reports, and other billing-related tasks.
    • Assist in preparing forecasts and financial reports related to billing and collections.
Qualifications:
  • Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field (preferred).
  • 2-3 years of experience in billing, accounts receivable, or a related financial role.
  • Proficiency in billing or accounting software (e.g., QuickBooks, NetSuite, SAP) and Microsoft Excel.
  • Strong understanding of billing processes, general accounting principles, and invoicing best practices.
  • High level of attention to detail, organizational skills, and the ability to handle multiple priorities.
Preferred Skills:
  • Strong communication and customer service skills to manage billing inquiries and client relationships.
  • Problem-solving abilities and a proactive approach to resolving billing discrepancies.
  • Experience with automated billing systems or ERP software is a plus.
  • Ability to work independently and as part of a team in a fast-paced environment.

Compensation: $25-$32/hour DOE

Benefits:

LHH Recruitment Solutions benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

If you are interested in this or other job opportunities available through LHH Recruitment Solutions, please submit your resume today at www.LHH.com

Pay Details: $25.00 to $32.00 per hour

Search managed by: Cheyenne Wong

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance

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