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Archival Collections Management Specialist

2 months ago

Norman, Oklahoma, United States InsideHigherEd Full time
Organization
The University of Oklahoma Libraries is seeking to hire an Archival Collections Management Specialist. This role is pivotal in the processing and oversight of archival collections within the Special Research Collections of the University Libraries. The Specialist will engage in activities such as accessioning, organizing, preserving, and documenting archival materials to enhance their accessibility and discoverability. Under the guidance of the Coordinator and Senior Archivist of the Special Collections Processing Unit, the Specialist will create and refine finding aids using the Libraries' ArchivesSpace platform. Responsibilities also include managing archival collections housed at the Library Service Center, ensuring accurate records of collection storage in the shelf management software. The Specialist will efficiently handle the retrieval and shelving of archival boxes for campus circulation requests and will perform stacks management to optimize storage solutions. Additionally, the role involves overseeing the intake of archival supplies, crafting custom archival enclosures, and contributing to special projects as assigned. Training and supervising student assistants and temporary staff will also be part of the responsibilities.
Key Responsibilities:
  • Evaluate, arrange, and document archival collections following established professional standards.
  • Ensure the care and maintenance of archival materials, storage, and workspaces.
  • Maintain accurate records of collection storage in management systems for effective asset management.
  • Gather and present data for statistical and narrative reporting.
  • Provide project management support.
  • Stay proficient in all workflows, policies, and systems relevant to the arrangement and description of archival collections.
  • Oversee the intake of archival supplies and supervise the receipt of materials.
  • Identify collections and items requiring preservation treatment and execute preservation methods for paper items and occasional artifacts.
  • Manage access to collections and respond to inquiries regarding archival materials.
  • Guide and train student assistants and temporary staff as necessary.
Application Instructions:
Applicants are required to submit the following documents in PDF format:
  • Cover Letter
  • Resume
  • List of 3 Professional References
Hiring will be contingent upon the submission of academic transcripts.

Required Education:
Bachelor's degree, AND:
  • 36 months of relevant experience in archival arrangement and/or records management.
Equivalency/Substitution: A total of 84 months of related experience may substitute for the Bachelor's degree.

Skills:
  • In-depth knowledge of processes and best practices for organizing and preserving archival records across various formats.
  • Familiarity with metadata schemas used in archival material description (DACS, EAD, etc.).
  • Strong project management skills with a proven ability to oversee processes and workflows to successful completion.
  • Excellent written and verbal communication abilities.
  • Experience in arranging and describing manuscript or archival collections.
  • Aptitude for supervising staff and effectively communicating expectations.
  • Capability to work independently as well as collaboratively.
  • Ability to engage with colleagues to meet diverse needs and expectations with professionalism.
Certifications:
  • None
Physical Requirements:
  • Frequent exposure to pressures from deadlines and busy periods.
  • Ability to perform repetitive motions.
  • May require climbing, bending, stooping, and carrying.
Department Preferences:
  • Master's degree in library and information science with a focus on archives management.

Why You Belong at the University of Oklahoma: The University of Oklahoma promotes an inclusive culture of respect, civility, belonging, and access, which are essential to our collective pursuit of excellence and our commitment to making a positive impact. The diverse talents, perspectives, and experiences of our community enrich the learning and working environment, inspiring innovation, creativity, and collaboration for the advancement of society.

Equal Employment Opportunity Statement: The University of Oklahoma adheres to all applicable federal and state laws and regulations, ensuring no discrimination based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or veteran status in any of its policies, practices, or procedures.