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A/V Project Management Specialist
2 months ago
A-V Services, Inc. is in search of a skilled Project Management Specialist to oversee the direction, coordination, and execution of various audio-visual projects. The ideal candidate will possess the capability to handle multiple assignments concurrently while adhering to all project timelines.
Key Responsibilities:
- Gather requirements from clients and relevant business units.
- Evaluate design layouts for different room types and configurations.
- Produce and share PDF annotations of plans to clarify proposed A/V solutions for stakeholders and clients.
- Oversee A/V deployment and manage vendor relationships throughout the project lifecycle.
- Administer budget and change management processes during the project.
- Conduct site inspections as necessary to ensure quality and progress align with project goals.
- Participate in all scheduled internal and external project meetings.
- Maintain an up-to-date Project Tracker reflecting the status of all ongoing projects.
- Keep regional operations leads informed about deployment progress and any potential issues, such as delays or technology updates.
- Provide weekly status updates on project progress.
- Achieve all designated project milestones.
- Ensure all expenditures remain within the allocated budget.
- Maintain a visible presence on-site during installation phases.
- Coordinate walkthroughs and handover dates with regional teams.
- Organize End User Training sessions, typically facilitated by operations personnel.
- Compile all final as-built documentation, DSP files, programming codes, and asset information from A/V vendors.
- Create a comprehensive close-out folder in the Multimedia Summer directory, ensuring all final documents are correctly categorized.
- Manage the MIT MACD Approved/Rejected queue to transition all projects to 'Completed' status, linking to the close-out folder and files.
- Update MIT records to reflect 'Active' status for all finished rooms and submit MACD to operations via the MIT portal.
- Send EMS notifications through MIT for all newly added rooms.
- Collect final invoices from vendors and submit them for payment processing.
- Update the Project Tracker to indicate project completion.
Qualifications:
- 4 to 5 years of experience in audio-visual field installations.
- 3 years of managerial experience.
- Proficient in computer applications such as Word, Excel, MS Project, Crestron, AMX, etc.
- Comprehensive understanding of audio and video systems.
- Willingness to travel as required.
This full-time position offers a range of benefits, including participation in an employee stock ownership plan (ESOP), competitive health insurance, life insurance, dental coverage, a 401k plan, short-term and long-term disability insurance, flexible spending accounts (FSA), health reimbursement arrangements (HRA), commuter benefits, paid vacation, and holidays.
A-V Services, Inc. is committed to inclusive hiring practices:
We are an equal opportunity employer, considering all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
Our workforce is our most valuable asset. The diverse backgrounds, experiences, knowledge, innovation, self-expression, unique skills, and talents of our employees significantly contribute to our culture and the success of our company.
We actively embrace and encourage the unique differences of our employees, including age, color, disability, ethnicity, family or marital status, gender identity, language, national origin, physical and mental abilities, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our workforce distinctive.
