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Foundation Grants Management and Operations Coordinator

2 months ago

GondrecourtleChâteau, Grand Est, United States Blue Cross Blue Shield of Minnesota Full time
About Blue Cross Blue Shield of Minnesota

We are a leading health care organization with a strong commitment to improving health outcomes for our members and the community. Our mission is to provide high-quality, affordable health care services that meet the needs of our members.

Job Summary

We are seeking a highly skilled and experienced Grants Management and Operations Administrator to join our team. This role will be responsible for managing grantmaking and operations functions for the Blue Cross Foundation, including oversight, implementation, and optimization of all grantmaking processes, grants management software system administration, and collaboration with grants management software vendor management.

Key Responsibilities
  • Grants Management Accountabilities (70%)
    • Implement and manage technology platforms to support grantmaking programs, which includes coordinating with internal teams and external vendors.
    • Document processes and procedures to ensure consistency and compliance and collaborate to meet reporting requirements for internal and external audiences.
    • Conduct administrative functions of grants process, including grant entry, due diligence, grant quality assurance, and successful grant processing.
    • Serve as the primary subject matter expert for grants administration processes, procedures, standards, data integrity, and systems usage.
    • Act as Foundation liaison to and project manager of grants management software vendor. Collaborate with corporate systems administrator and vendor manager.
    • Manage the Foundation's grants management database including upgrades, staff training, troubleshooting, and integrity and accuracy of the system.
    • Collaborate with Foundation team to identify and prioritize business requirements and assure vendor responsiveness and quality.
    • Arrange and troubleshoot grant review logistics and technology for in-person and virtual review processes.
    • Manage the technical and logistical aspects of the Foundation's request for proposals processes, including application development, timeline development, release of requests for proposals, applicant information sessions, application review process and data collection.
    • Serves as central communication lead for Foundation in collaborative relationships with software vendor, corporate IT (Information Technology), and other system users.
    • Create custom data reports in response to time sensitive requests.
  • Operational Accountabilities (30%)
    • Serve as the liaison with and manage work processes related to Blue Cross procurement, legal and finance areas and assure compliance with foundation, company, legal, IRS and regulatory policies, laws, and reporting, many of which are unique to private foundations.
    • Track and report foundation spending.
    • Manage contracting and invoice processes.
    • Lead process optimization projects which include analyzing, redesign, and implementation.
    • Document and maintain Foundation policies and procedures.
    Requirements
    • Bachelor's degree.
    • 7+ years of related professional experience. All relevant experience including work, education, transferable skills, and military experience will be considered.
    • 3+ years of experience with grantmaking data management software and database queries.
    • Knowledge of grantmaking processes.
    • Demonstrated experience working independently, proactively identifying, or initiating ways to enhance a process, procedure, or outcome.
    • Experience leading teams to identify business requirements, build process flows, and assure systems are responsive to business needs.
    • Strong project management skills including the ability to manage timelines, resources, and risks effectively.
    • Demonstrated ability to effectively and proactively interact, communicate, and collaborate on cross-functional teams and with people from cultural backgrounds other than own.
    Work Environment

This is a hybrid remote role, which means you will work a combination of onsite and remotely. We are committed to providing a flexible and supportive work environment that allows our employees to thrive.

Equal Opportunity Employer

Blue Cross Blue Shield of Minnesota is an equal opportunity employer that values diversity. We are committed to creating an inclusive work environment that welcomes and supports employees from diverse backgrounds and perspectives.