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Private Client Legal Executive Support

2 months ago

Boston, Massachusetts, United States Boston Hire Full time

Trust & Estates Legal Executive Assistant plays a pivotal role in delivering high-level administrative support while acting as a vital partner to attorneys in managing their practices. This position is perfect for a proactive individual who can uphold confidentiality and work both autonomously and as part of a team.

KEY RESPONSIBILITIES:

  • Act as a primary support to attorneys in the administration of their Private Client practices, fostering a comprehensive understanding of the practices and clientele.
  • Facilitate the flow of information to efficiently organize, prioritize, and fulfill requests from both internal and external stakeholders.
  • Proactively assist attorneys with various administrative tasks, including scheduling, conflict resolution, and communications.
  • Oversee and manage attorneys' calendars and schedules for accurate time-keeping.
  • Prepare, format, proofread, and edit legal documents, ensuring precision in all details.
  • Assist with time tracking and client billing preparation, ensuring timely submission of time entries and dispatch of invoices.
  • Coordinate logistics and services for meetings, events, signings, and other engagements.
  • Manage travel arrangements for out-of-town meetings and conferences.
  • Handle reimbursements, reconcile expenses, and process invoices.
  • Build and maintain positive relationships with firm members and external vendors.
  • Ensure all correspondence and legal documentation are accurately filed and transmitted to the appropriate records.
  • Facilitate communication among partners, associates, paralegals, and other personnel.

QUALIFICATIONS:

  • BA/BS degree is preferred but not mandatory.
  • A minimum of 7 years of experience in administrative, legal, or executive assistant roles is required.
  • Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel is essential.

ESSENTIAL SKILLS:

  • In-depth knowledge of Private Client practices and clientele.
  • Exceptional client service capabilities.
  • Strong attention to detail and organizational proficiency.
  • High degree of professionalism, initiative, and dependability.
  • Outstanding written and verbal communication skills.
  • Ability to maintain composure and professionalism under pressure.
  • Commitment to confidentiality regarding client and firm matters.
  • Strong problem-solving abilities and foresight in task management.
  • Effective communication skills across all levels of personnel within the firm.