HR Assistant

2 months ago


Lac du Flambeau, Wisconsin, United States Lac du Flambeau Business Development Corporation Full time
Job Summary

The Lac du Flambeau Business Development Corporation is seeking a highly organized and detail-oriented HR Assistant to support the Human Resources department. As a key member of the team, you will be responsible for maintaining HR records, coordinating HR processes, and providing essential support to HR staff, employees, and management.

Key Responsibilities
  • HR Records Management: Maintain and update employee records, ensuring accuracy and compliance. Assist in organizing and archiving HR documentation, including personnel files.
  • Recruitment Support: Utilize HRIS to manage position requisitions, job descriptions, and post job openings. Communicate with management and candidates on hiring selections and pre-hire process. Schedule interviews, prepare interview packets, and assist with reference and background checks. Prepare employment offers, coordinate and conduct pre-hire drug screen testing.
  • Benefits Administration: Assist employees with benefits-related inquiries and forms. Assist in the coordination of benefit enrollments and elections during open enrollment periods.
  • Orientation and Onboarding: Utilize HRIS workflows to prepare and conduct new hire onboarding with candidates. Ensure smooth processing and communication between IT, managers, and trainers in the scheduling and completion of new hire orientations and applicable trainings.
  • Employee Records and Reporting: Generate HR reports as needed, including headcount reports and turnover analysis. Compile data for compliance reporting and audits.
  • HR Communication: Assist in creating and distributing HR-related communications, such as policies and announcements. Maintain HR bulletin boards and digital information portals.
  • Employee Inquiries: Respond to employee inquiries related to HR policies, procedures, and benefits. Escalate more complex issues to HR staff as appropriate.
  • Compliance Assistance: Assist in ensuring HR practices comply with applicable labor laws and regulations. Assist with record-keeping related to compliance requirements.
  • Training and Development Support: Coordinate training sessions and workshops for employees. Assist with training material preparation and distribution.
  • General Administrative Support: Provide general administrative assistance to the HR department, including scheduling meetings and managing calendars. Order and maintain office supplies for HR.
Requirements
  • Education: High School Diploma, G.E.D., or equivalent
  • Experience: 1 year of administrative office experience, preferably in an HR role
  • Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint). Familiarity with HRIS (Human Resources Information System) software is a plus.
  • Personal Qualities: Ability to handle confidential information with discretion and professionalism. Strong interpersonal skills and the ability to work effectively in a team.

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