Office Operations Specialist

3 weeks ago


South Bend, Indiana, United States City Of South Bend Full time

Job Overview

We are seeking a highly motivated and organized Office Operations Specialist to join our team at the City Of South Bend. The successful candidate will be responsible for providing administrative support to the Executive Director and other staff members, and will have the opportunity to contribute to the success of our office.

About the Role

  • Assist the Executive Director with administrative tasks, including reading, researching, and routing correspondence
  • Draft letters and documents, and collect and analyze information
  • Screen calls and walk-ins to determine if a valid charge exists
  • Intake and draft complaints in Housing, Employment, Public Accommodations, and Education
  • Maintain the Executive Director's schedule and calendar, arranging meetings, conferences, and travel
  • Process all incoming and outgoing correspondence relating to cases being investigated by the department
  • Responsible for compiling, preparing, and distributing the Commission's monthly work product
  • Organize and oversee travel arrangements, meeting facilities, meals, accommodations, etc. for Executive Director, Commissioners, and staff
  • Responsible for recording and transcribing Commission minutes and creating the agenda
  • Maintain and organize records, and databases, ensuring confidentiality and accuracy
  • Assist Staff Attorney, Public Hearing Officer, and Commission Attorney with preparation of legal notices and documentation

Requirements

To be successful in this role, you will need:

  • Highly motivated and organized individual
  • Ability to work effectively in a fast-paced environment
  • High level of attention to detail and ability to prioritize tasks
  • Strong customer service and problem-solving skills
  • Solid computer technology and Microsoft Office proficiency

What We Offer

The City Of South Bend offers a competitive salary and benefits package, including:

  • $20 per hour
  • Opportunities for professional growth and development
  • A supportive and dynamic work environment

About Us

The City Of South Bend is a vibrant and diverse community that values its employees and provides opportunities for career advancement. We are committed to providing exceptional services to our residents and visitors, and we seek like-minded individuals to join our team.



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