Office Operations Specialist

1 week ago


Tracy, California, United States Balance Staffing - Salinas Full time
Office Operations Specialist at Balance Staffing

Position Overview:

The Office Operations Specialist is essential in assisting the Human Resources Director to ensure efficient office functionality. This role encompasses managing front desk activities, overseeing visitor protocols, and delivering administrative assistance to the executive team. We seek a proactive individual with exceptional organizational capabilities and sound decision-making skills.

Core Responsibilities:

  • Manage and route incoming phone calls.
  • Greet and guide visitors and suppliers.
  • Prioritize tasks and address urgent issues swiftly.
  • Effectively manage relationships with vendors.
  • Oversee timekeeping processes using ADP.
  • Review and authorize timesheets for staffing agency personnel.
  • Provide translation services for various communications.
  • Organize meetings and prepare conference spaces.
  • Maintain database spreadsheets, including labor reports and procurement records.
  • Deliver general administrative support for the office.
  • Assist in planning employee events.
  • Support the executive team with various projects and administrative duties.

Essential Competencies:

  • Exhibit timely decision-making and sound judgment.
  • Lead by example with precision and thoroughness.
  • Enhance productivity while maintaining quality standards.
  • Be receptive to feedback, promoting teamwork.
  • Operate with integrity and a positive attitude.
  • Comply with safety and security protocols.
  • Demonstrate consistency, reliability, and confidentiality.

Required Qualifications:

  • High School Diploma or GED.
  • Fluency in English and Spanish (both oral and written).
  • Availability Monday to Friday, 7:00 AM to 4:00 PM.
  • Associate degree in business administration is preferred.
  • Two to three years of relevant administrative experience.

Physical Requirements:

  • Perform tasks involving sitting, standing, speaking, and listening.
  • Engage in repetitive motions, including keyboard and ten-key tasks.
  • Lift and move objects weighing up to 25 lbs.

Balance Staffing is committed to providing equal opportunities and fostering a diverse workplace. We do not discriminate based on race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.

About Balance Staffing

Balance Staffing is a distinguished staffing agency dedicated to connecting skilled individuals with quality employment opportunities while cultivating long-term relationships with both employees and clients. We recognize job seekers as unique individuals with career aspirations and companies as partners in achieving business success. Since 1997, our mission has been to align top talent with exceptional employers, driving us to deliver our best every day to meet your needs.



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