Contracts Coordinator

4 weeks ago


Los Angeles, California, United States SILVUS TECHNOLOGIES Full time
The Opportunity

Silvus Technologies is seeking a highly organized and detail-oriented Contracts Coordinator to provide administrative and clerical support to the legal and contracts department.

The successful candidate will be responsible for reviewing contracts, managing deadlines, document processing, and preparation to ensure compliance with all laws, regulations, and ethical obligations.

This role will report to Silvus' General Counsel, with dotted-line reporting to the Contracts Manager. The position is on a hybrid schedule, with a minimum of 3 days onsite per week.

The Contracts Coordinator will be responsible for independently negotiating and executing all non-disclosure agreements on behalf of Silvus, liaising with customers regarding negotiating terms and conditions of sale and purchase, and revising and negotiating terms and conditions based on instructions from the General Counsel and Contracts Manager.

The ideal candidate will have a strong understanding of legal concepts, excellent written and oral communication skills, and the ability to work independently with minimal supervision.

Key Responsibilities:

  • Review and negotiate contracts, including non-disclosure agreements
  • Liaise with customers regarding negotiating terms and conditions of sale and purchase
  • Revise and negotiate terms and conditions based on instructions from the General Counsel and Contracts Manager
  • Advise the Sales Administration team regarding legal certifications, customer forms, and information requests
  • Draft and revise written policies and procedures
  • Monitor Legal's inbox and prioritize, track, and resolve legal requests and/or follow-up within or outside of the Legal department as necessary to resolve
  • Work on independent legal-related projects, such as identifying and retaining vendors to implement legal requirements, reviewing and executing requirements for joining the consortium, and sourcing and obtaining insurance policies
  • Maintain compliance, facility security, and training calendars
  • Schedule meetings and ensure timely notice of upcoming deadlines
  • Maintain compliance records and execution of contracts
  • Assist with compliance/security audits and other tasks necessary to maintain and monitor compliance with policies and regulations
  • Adapt and update templates to prepare new legal documents
  • Manage vendors and subcontractors, including file maintenance, invoice review, cost proposal assistance, and monitoring deadlines
  • Maintain and track Silvus' government property inventory

Requirements:

  • Bachelor's degree in Business Administration, Legal Studies, or a related field
  • Minimum 2 years of legal administrative assistant experience
  • Strong computer skills and proficiency with Microsoft Word and Excel
  • Excellent written and oral communication skills, including reading comprehension
  • Strong legal drafting skills and attention to detail to assist with writing and revising contracts, NDAs, and other legal documents, ensuring accuracy and adherence to company policies
  • Prior experience in a fast-paced office environment, experiencing multiple deadlines
  • Ability to obtain and maintain a secret security clearance

Preferred Knowledge, Skills, and Abilities:

  • Strong organizational skills with the ability to manage multiple projects and tasks with competing priorities without sacrificing accuracy or efficiency

Working Conditions and Physical Requirements:

  • Ability to lift up to 20 lbs

Compensation:

The pay range is NOT a guarantee. It is based on market research and peer data, and will vary depending on the candidate's experience and qualifications.

CA Pay Range: $68,000—$70,000 USD


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