Trade Show Manager

2 days ago

Orlando, Florida, United States Intl Assoc Amusement Parks Full time

We are seeking a highly motivated and organized Trade Show Manager to join our team at the Intl Assoc Amusement Parks in Dubai, UAE.

About Us

The Intl Assoc Amusement Parks is a global association for the attractions industry. Our purpose is to bring the global attractions family together and inspire growth through member connections.

Job Description

This role will be responsible for managing trade show operations for IAAPA Expo Middle East, including registration, signage, operations, timelines, communications, and policies. The ideal candidate will have experience with convention and meetings industry, and knowledge of floorplan systems for exhibition management.

Responsibilities
  • Manage trade show operations for IAAPA Expo Middle East, including registration, signage, operations, timelines, communications, and policies.
  • Create RFPs, bid solicitation, evaluation, selection, and contract negotiation and management of Expo operational vendors.
  • Work with the global sales team to maximize exhibit space and determine placement of show floor services such as concessions, lounge, seating areas, and show offices.
  • Primary contact for exhibitors after they have contracted booth space.
  • Develop exhibitor communications, including bulletins, service guides, required forms, and training webinars.
  • Oversee the production of meeting specifications, master schedules, team manuals.
  • Review and approve exhibitor booth layouts to ensure compliance with show guidelines.
  • Manage an exhibitor sustainability program and other Expo sustainability measures.
  • Manage the exhibitor guest program, including monitoring and sending codes.
  • Development of signage plan and staff liaison for on-site signage needs.
  • With the project manager, implement registration; primary team contact for handling registration issues once system is launched.
  • Manage operations expenses for the Expo.
  • Update the website with relevant attendee and exhibitor information, including the on-site information page.
  • Manage process of post-event survey creation, distribution, aggregation, and reporting.
  • Create procedures for exhibitor-appointed contractors and mechanism for submission of required documents and approval.
  • Provide superior customer service and responsiveness to exhibitors and attendees from around the world.
Requirements
  • Bachelor's degree or equivalent experience with emphasis on business management, hospitality services, or related field.
  • 3-5 years of meetings and convention work experience, preferably with a professional association with a range of meeting sizes ranging from 500 to 10,000+ attendees.
  • Industry certification such as CEM or CMP a plus.
  • Familiarity with convention and meetings industry and issues preferred.
  • Demonstrated knowledge of MS Office and Outlook.
  • Demonstrated knowledge of floorplan systems for exhibition management.
  • Demonstrated knowledge of database management and use of the Internet for research purposes.
  • Excellent written and oral communication, including strong business writing and proofreading skills.
  • Strong project management and organizational skills.
  • Demonstrated understanding of trade shows, including labor regulations, shell scheme booths, and heavy equipment management.
  • Excellent oral and written communication skills in English and Arabic.
What We Offer

We offer a competitive salary package, including a base salary of AED 15,000 per month, 25 working days annual leave, additional benefits such as bonus eligible, medical insurance (employee only), participation in tuition fees, reimbursement of mobile phone subscription (up to 300 AED per month). Flexible work regime: minimum 2 to 3 days at our office in Dubai – the other days you can work from home or at the office.

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