Plans and Records Manager
10 hours ago
We are seeking a highly skilled Plans and Records Manager to join our team at George Mason University. As a key member of our Facilities organization, you will be responsible for ensuring the efficient acquisition, description, preservation, and access to all construction-related archival records for our university.
Responsibilities- Manage a records retention program and processes to store and retrieve vital construction records, including contracts, blueprints, and permits.
- Establish a process for generating content for inspectors, project managers, and other facility-related positions within the university.
- Oversee a Records Specialist and a GIS/GPS technician, providing guidance and support as needed.
- Develop policies to provide the most appropriate content while complying with the Retention Schedules from the Library of Virginia.
- Evaluate existing documentation across all campuses and consolidate it into a central location.
- Ensure the accuracy of the filing system and provide information requests in a timely manner.
- Determine what documentation should be digitized and the best way to migrate from hardcopy to electronic format.
- Manage the migration to electronic format and conduct reviews and analysis to determine what should be digitized and into what electronic and/or storage format.
- Develop and maintain tools for the efficient retrieval of all GMU facility and infrastructure content.
- Evaluate and implement a Content Management System to deliver content to different groups of Facilities customers.
- High school diploma or equivalent.
- Experience in a management role in a customer support operation.
- Experience in planning, organizing, and developing records and content management solutions.
- Experience managing records using the Retention Schedules from the Library of Virginia.
- Experience in the construction/architectural field.
- Records management certification(s), CRM, etc.
- Bachelor's degree in a related field.
- Extensive experience with ESIR GIS and Autodesk AutoCAD and/or other large construction project data collections.
- Experience with managing large data collections on a daily basis.
- Basic understanding of blueprints.
To be considered for this position, please apply online and submit your resume and three professional references with contact information. We look forward to hearing from you
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