Legal Records Clerk

2 days ago

Aragüés del Puerto, Huesca, United States Fairfax County Government Full time
Job Summary

We are seeking a highly organized and detail-oriented Legal Records Clerk to join our team at Fairfax County Government. As a Legal Records Clerk, you will be responsible for performing a wide range of complex legal and technical processes, including processing civil and domestic law cases from initiation to completion.

Key Responsibilities
  • Receives and reviews documents to ensure completeness for filing and recording
  • Prepares and processes legal documents
  • Enters and updates case information in the case management system
  • Scans and indexes documents in the case management system
  • Reconciles daily receipts, identifies discrepancies and makes corrections
  • Assists customers by phone and in person with miscellaneous inquiries
  • Maintains, stores, and ensures accessibility of case files
  • Assists the public requesting to review and/or obtain copies of case files
  • Prepares and monitors Court dockets
  • Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court
Requirements
  • Any combination of education, experience, and training equivalent to high school graduation, plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment
  • Knowledge of standard administrative procedures, practices, and equipment
  • Knowledge of common legal terminology, documents, and procedures
  • Ability to comprehend applicable Virginia Code sections and laws
  • Ability to process a considerable volume of record work in an accurate and timely manner
  • Ability to perform data entry, scanning, indexing, and retrieval with computer information systems
  • Ability to communicate courteously and effectively, both verbally and in writing
  • Ability to develop and maintain effective working relationships with a variety of individuals, including judges, general public, members of the legal and business community, and department staff
Preferred Qualifications
  • Two or more years of Court and/or legal experience
  • Two or more years of experience in providing front-line customer service
  • Some experience with cashiering and calculating fees, scanning and digitizing records, and using a court case management system
  • Knowledge of the Code of Virginia and regulations in relevant areas
  • Excellent attention to detail and organizational skills
  • Clear and concise oral and written communication skills
  • Experience working in a team environment
  • Ability to exercise tact, discretion, initiative, creativity, and independent judgment
  • Experience in the use of Microsoft Office computer software, especially Word, Excel, and Outlook
Physical Requirements
  • Ability to input and retrieve data from a computer
  • Must be able to type at least 30 words per minute due to high volume of legal documents
  • Requires ability to lift boxes, files, and push a cart weighing up to 20 pounds
  • All duties performed with or without reasonable accommodations
Selection Procedure

Panel interview and may include a practical exercise.

The population of Fairfax County is very diverse, and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact for assistance. TTY EEO/AA/TTY.

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