Administrative Coordinator to Senior Executive

3 weeks ago


Carson City, Nevada, United States Private Company Full time
Job Overview
The Private Company is seeking a highly organized and detail-oriented Administrative Coordinator to Senior Executive to provide comprehensive support to the CEO and senior leadership team. This critical role requires managing competing priorities, optimizing schedules, and ensuring seamless operations in a fast-paced work environment.

About the Role
We are looking for an experienced professional with at least 4 years of experience in an executive assistant or administrative support role, with a proven track record of supporting C-suite executives. The ideal candidate will have exceptional verbal and written communication skills, strong organizational abilities, and advanced proficiency with Microsoft Office Suite.

Key Responsibilities
- Provide high-level administrative support to the CEO
- Serve as a primary point of contact between the CEO and internal teams, external partners, clients, and stakeholders
- Manage executive calendars, scheduling meetings, appointments, and travel, ensuring optimal time management
- Draft, proofread, and edit correspondence, reports, memos, invoices, and other business documents with high professionalism and accuracy
- Coordinate all aspects of business travel for executives, including flight, hotel, transportation arrangements, and preparing detailed itineraries
- Handle incoming communications (calls, emails, memos), assess urgency, and prioritize accordingly. Summarize and distribute information to relevant parties
- Maintain organized systems for office supplies, records, and equipment to ensure smooth day-to-day operations of the executive office
- Order meals for the CEO, manage office kitchen supplies, and ensure the kitchen area remains tidy and stocked
- Identify and implement process improvements to increase office efficiency and productivity
- Review and process executive credit card statements and ensure timely payments
- Anticipate and respond to the evolving needs of the executive team, handling unforeseen issues as they arise

What We Offer
We offer a competitive salary of $80,000 - $100,000 per year, depending on experience, plus benefits and opportunities for career growth.

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