Support Specialist for Senior Leadership

4 days ago


Carson City, Nevada, United States Private Company Full time
Job Description
The Private Company is seeking a skilled Support Specialist for Senior Leadership to provide comprehensive support to the CEO and senior leadership team. This role requires exceptional organizational skills, strong attention to detail, and the ability to interact professionally with stakeholders at all levels.

About the Job
This is a full-time position that involves providing high-level administrative support to the CEO and senior leadership team. The ideal candidate will have at least 4 years of experience in an executive assistant or administrative support role and be able to manage competing priorities, optimize schedules, and ensure seamless operations in a fast-paced work environment.

Responsibilities
- Provide high-level administrative support to the CEO and senior leadership team
- Serve as a primary point of contact between the CEO and internal teams, external partners, clients, and stakeholders
- Manage executive calendars, scheduling meetings, appointments, and travel, ensuring optimal time management
- Draft, proofread, and edit correspondence, reports, memos, invoices, and other business documents with high professionalism and accuracy
- Coordinate all aspects of business travel for executives, including flight, hotel, transportation arrangements, and preparing detailed itineraries
- Handle incoming communications (calls, emails, memos), assess urgency, and prioritize accordingly. Summarize and distribute information to relevant parties
- Maintain organized systems for office supplies, records, and equipment to ensure smooth day-to-day operations of the executive office
- Order meals for the CEO, manage office kitchen supplies, and ensure the kitchen area remains tidy and stocked
- Identify and implement process improvements to increase office efficiency and productivity
- Review and process executive credit card statements and ensure timely payments
- Anticipate and respond to the evolving needs of the executive team, handling unforeseen issues as they arise

Salary and Benefits
This role offers a competitive salary of $100,000 - $130,000 per year, depending on experience, plus benefits and opportunities for career growth.

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