Administrative Assistant

2 days ago

Columbus, Ohio, United States Turner Construction Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our Turner Construction team. As an Administrative Assistant, you will provide administrative support to our construction site project-based team, ensuring the smooth operation of our office and project activities.

Key Responsibilities
  • Provide exceptional customer service and administrative support to our project-based team.
  • Process day-to-day administrative tasks, including mail, overnight mailings, photocopying, filing, sending faxes, and updating phone lists.
  • Manage project calendars, meeting schedules, and project contacts.
  • Process expense reports for Project Executives and/or Managers.
  • Set up and administer project-specific tools and materials, such as project calendar programs, conference rooms, and parking/access cards.
  • Prepare written correspondence for project staff, including memos, emails, presentations, and other project-specific documents.
  • Create and maintain project organizational and seating charts.
  • Coordinate travel reservations, business accommodations, itineraries, and agendas.
  • Organize project-related meetings, assist with meetings, and record, transcribe, and distribute meeting minutes.
  • Assist with general office inquiries from staff, clients, customers, and others, and provide proactive escalation as needed.
  • Embody company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
  • In collaboration with Project Managers, establish and maintain protocols for project site visitors.
  • Promote a positive work environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
  • Provide support for ad hoc requests related to various onsite technical issues affecting work productivity, or coordinate with Information Systems (IS) teams as needed.
  • Conduct project-specific orientation and transitions for project staff.
  • Maintain organized project filing systems and coordinate document retrieval schedules.
  • Order supplies to support project office needs.
  • Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) teams within projects and share recommendations with overall job families.
  • Assist with special projects and coordinate events.
Qualifications
  • High School Diploma or GED and a minimum of 1 year of relevant administrative assistant experience in construction or other related industries.
  • College degree and/or relevant administrative skills certification, a plus.
  • High degree of detail, accuracy, and organizational skills.
  • Maintain confidential information.
  • Work with some direction and oversight, and as part of a team.
  • Approachable, proactive, positive, and professional attitude.
  • Professional verbal communication and written business communication skills.
  • Able to conduct research and proofread.
  • Exhibit active listening skills and follow through on commitments.
  • Good judgment to solve problems, escalate issues, and request prioritization of responsibilities.
  • Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment.
  • Commissioned Notary Public, a plus.

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