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Program Coordinator

2 months ago

Bloomington, Illinois, United States SAIC Full time

Job Summary

We are seeking an experienced and motivated individual to serve as a Program Planner/Coordinator for our team. As a critical member of the organization, the successful candidate will be responsible for a wide range of administrative and functional duties across the project team.

Key Responsibilities

  • Compile, edit, and submit weekly highlights to senior leadership.
  • Schedule and manage time for department leadership, including chief, deputy chief, branch chiefs, and COTR.
  • Book conference rooms and manage meeting schedules for vault space.
  • Submit and manage system access and affiliation requests.
  • Process visit requests for incoming guests and uncleared staff.
  • Act as first point of contact for external calls into the office.
  • Manage office logistics, including supplies, accessories, printers, and facilities.
  • Manage the seating chart and team org chart.
  • Prepare and execute the annual CEO summit.
  • Provide daily support on team actions, including onboarding and off-boarding staff, timekeeper responsibilities, and other tasks.
  • Track and monitor ongoing program activities and various initiatives.
  • Research and prepare background information and note taking for team forums.
  • Assist with Customer/Stakeholder taskers and data calls.

Qualifications

We are looking for a candidate with a strong background in administration and a proven ability to work in a fast-paced environment. The ideal candidate will have:

  • A current TS/SCI clearance with full-scope polygraph.
  • A bachelor's degree in an applicable field or four years of relevant experience.
  • Strong organizational skills and the ability to work independently.
  • Expertise in tracking and monitoring program activities and initiatives.
  • Proven ability to plan and organize tasks efficiently.
  • Strong written and oral communication, organization, and interpersonal skills.
  • Demonstrated experience using MS Office applications and other tools to support and track customer activities.
  • Proven ability to work independently, show initiative, and identify and implement solutions to issues as they arise.
  • Outstanding coordination skills and ability to build strong customer and external relationships.