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Project Coordinator

4 weeks ago

Bloomington, Illinois, United States Arcfield Full time

Job Summary

Arcfield is seeking a highly skilled Project Integrator to support the Sponsor by providing technical integration and programmatic support to the Guidance Group Policy Team.

Key Responsibilities

  • Develop and coordinate policy among stakeholders on behalf of the Front Office (FO).
  • Provide direct support to the FO on time-sensitive matters that affect the entire organization.
  • Maintain awareness with review and feedback for all policies across the organization.
  • Design and/or modify comprehensive briefing packages with data and information that will resonate with senior leadership.
  • Collaborate with both internal and external stakeholders.
  • Aid in meeting facilitation and information sessions.
  • Assist in the identification and tracking of action items, tracking and monitoring of ongoing projects and initiatives, coordination of project schedule, and capturing meeting minutes.
  • Assist the Sponsor in assessing, documenting, tracking program requirements, and follow-on technical exchange meetings.
  • Translate technical information into clear, readable documents and presentations to be used by technical and non-technical personnel.
  • Perform peer review and quality checks on all outgoing documents and presentations.
  • Assist in the identification and definition of process efficiencies.

Requirements

  • Must possess and be able to maintain a TS/SCI clearance with Polygraph.
  • A degree (or equivalent experience) in Computer Science, Information Systems, Engineering, Business, Scientific, or a technical discipline.
  • Demonstrated experience in developing and coordinating policy among stakeholders.
  • Demonstrated experience providing direct support to the FO on time-sensitive matters that affect the entire organization.
  • The ability to maintain awareness with review and feedback for all policies across the organization.
  • Knowledge of 5-Eyes programs.
  • Demonstrated senior-level experience engaging and collaborating with external partners on enhanced communications and solutions responsive to Sponsor's requirements.
  • Demonstrated senior-level experience in presentations and briefing development.
  • Demonstrated senior-level interpersonal effectiveness, political savviness, and communications skills to interact with all levels of the workforce and write and present program artifacts that are appropriately tailored to meet the information needs of the audience.
  • Demonstrated senior-level experience in stakeholder engagement and program governance.
  • Demonstrated experience with Front Office integration support.
  • Demonstrated ability to multi-task and work independently, self-starter.
  • Demonstrated experience with privileged program, resource, and personal information.
  • Ability to fully coordinate project schedules.
  • Ability to coordinate program management process activities such as Program Reviews and Control Gate Reviews, including scheduling of meetings and preparation of briefings/presentations.
  • Ability to assist in the preparation of management plans and reports.
  • Ability to maintain correspondence suspense files, records, files for reports, operating procedures, internal memorandums, and compose correspondence.
  • Ability to compose technical documents, including user's manuals, training materials, installation guides, proposals, and reports.

Desired

  • Ability to work in a dynamic and challenging environment.
  • Ability to coordinate with engineers, systems analysts, programmers, technicians, scientists, and top-level managers in the coordination and planning of programs.
  • Ability to apply critical thinking to identify strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

EEO Statement

Arcfield proactively fulfills its role as an equal opportunity employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, religion, age, sexual orientation, gender identity and expression, national origin, marital status, physical or mental disability, status as a Disabled Veteran, Recently Separated Veteran, Active-Duty Wartime or Campaign Badge Veteran, Armed Forces Services Medal, or any other characteristic protected by law.