Search Coordinator
2 weeks ago
About the Role
As a Search Coordinator at Odgers Berndtson US, you will be the go-to person for keeping assignments on track. You'll work closely with clients, set up meetings, and ensure everything runs smoothly. Your role involves a blend of meticulous coordination, administrative finesse, and proactive support.
The successful candidate is meticulously organized, self-motivated, flexible, and able to manage multiple projects and changing priorities in a fast-paced environment. S/he must ensure discreet handling of all interactions and communications with clients, candidates, etc., and be able to work both autonomously and collaboratively.
Key Responsibilities
Coordination of the search assignments, as part of the project team:
— Facilitate the on-time opening and closing of search assignments
— Preparation of search engagement letters
— Proactive meeting organization; arranging internal team calls and client update calls
— Schedule candidate interviews for Partners and Clients, Practice Area Meetings, Courtesy Meetings, Global Practice Meetings
— Manage search related travel arrangements and expenses
— Generate and format search related reports, including the weekly status report and candidate reports
— Organize and manage all search related documents including document preparation, status memos, report generation and Practice Area presentations
— Uphold confidentiality standards across all communication and documentation platforms
— Client and candidate care including responding to client inquiries, client search follow up reminders, sending notes and gifts
— Other ad hoc projects as needed
Administrative Support
— Maintain internal databases, including Salesforce and our proprietary accounting platform, with up-to-date and accurate data
— Work closely with the finance team to ensure accurate billing information and timely invoicing
— Calendar management of business development related activities
— Preparation of presentations and pitch documentation material
— Establish scorecard competencies in Salesforce
— Salesforce Campaign Tracking
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