Client Support Administrator

2 weeks ago

Butler, Pennsylvania, United States Early Learning Connections Full time
Job Overview

Early Learning Connections

Position Title: ELRC Administrative Support Specialist

Reporting To: ELRC Director of Provider Operations/Finance

The organization is currently seeking applications for a full-time Administrative Support Specialist. This role is essential in supporting the Early Learning Resource Center Region 3 (ELRC 3) program, which includes client intakes, resource and referral services, childcare provider operations, and general administrative tasks. You will collaborate closely with ELRC leadership to enhance office functions and assist the clients and providers we serve. Additional projects will be assigned by your supervisor as part of your ongoing responsibilities.


Qualifications:

Applicants should possess a fundamental understanding of Microsoft Office Applications, including Word, TEAMS, Outlook, and Excel. Experience with office equipment and telephone systems is crucial. This role demands the ability to multitask, along with strong data entry, organizational, and communication skills, while being comfortable interacting with the public. Attention to detail and the capability to follow multi-step instructions are essential for daily operations.


Key Responsibilities:

  • Manage multiple tasks while performing general office duties to support ELRC operations, including scanning, answering phone calls, copying, faxing, filing, and mailing.
  • Greet visitors to the ELRC in a friendly and professional manner.
  • Handle incoming calls and direct them to the appropriate staff members courteously.
  • Conduct detailed intake processes for clients, providers, and the general public.
  • Review and forward incoming faxes, emails, and voice messages to the relevant staff.
  • Perform daily scanning and filing of documents.
  • Prepare folders for new client files and ensure adequate supply levels are maintained.
  • Compile informational packets and materials required for clients, ensuring a sufficient stock is available.
  • Continuously research new services offered and update resource and referral services within the ELRC Region.
  • Maintain the ELRC 3 regional resource library in both electronic and physical formats.
  • Track and compile data for monthly reporting purposes for the ELRC.
  • Provide resource and referral services to incoming callers, clients, and the general public.
  • Assist in the procurement process for office supplies and equipment for the ELRC program.
  • Coordinate the delivery of supplies and equipment to the ELRC office or designated staff locations as required.
  • Oversee the distribution, stocking, and storage of supplies and equipment in designated areas.
  • Ensure adequate supply levels are maintained to prevent shortages.
  • Retrieve and sort mail from the mailbox and inter-office mailboxes daily.
  • Open and distribute all incoming mail promptly.
  • Update and maintain an inventory list and tagging of office equipment.
  • Support office staff with special projects and initiatives as needed.
  • Assist with the monthly invoicing process for CCW providers.
  • Perform any other tasks assigned by your ELRC Supervisor and Directors to support program operations.

Education: A Bachelor's or Associate degree is preferred but not mandatory.

This job description is intended to provide a general overview of the position and is not an exhaustive list of all responsibilities, duties, or activities that may be required. Responsibilities may change or new ones may be assigned at any time with or without notice.

  • Client Relations Administrative Specialist

    2 weeks ago

    Butler, Pennsylvania, United States SAFEbuilt Full time

    Position Overview:The Customer Service Administrative Professional plays a vital role in supporting our building department operations. This position is ideal for individuals who are proactive, organized, and possess strong interpersonal skills. Key Responsibilities:- Serve as the primary point of contact for clients regarding their building department...

  • Client Support Specialist

    2 weeks ago

    Butler, Pennsylvania, United States Brook Street Full time

    Are you seeking a fulfilling career opportunity? Brook Street is excited to present a remarkable client in the customer service sector, and we are on the lookout for a Client Support Specialist to become a vital part of their dedicated call centre team on a temporary to permanent basis.Why Choose Us?Be Part of an Engaging Team: Join a lively workplace where...

  • Administrative Support Specialist

    1 week ago

    Butler, Pennsylvania, United States Baehrs Professional Window Cleaning, LLC. Full time

    Job OverviewWe are in search of a polite, proactive, and detail-oriented individual to fill the role of Office Assistant. This position is integral to our operations, ensuring smooth administrative processes while delivering exceptional customer service.Work Schedule: Monday through Friday, 12:00 PM - 4:00 PM (part-time)Compensation: $16.50 per hourThis role...

  • Client Support Specialist

    2 weeks ago

    Butler, Pennsylvania, United States Commonwealth of Pennsylvania Full time

    Are you dedicated to delivering exceptional client support? The Commonwealth of Pennsylvania is seeking to recruit a Client Support Specialist to enhance their customer service team. In this position, you will serve as a key representative for the Driver and Vehicle Services Customer Support Center. Your responsibilities will encompass addressing a variety...

  • Administrative Support Specialist

    2 weeks ago

    Butler, Pennsylvania, United States NYU Langone Health Full time

    Position Overview:NYU Langone Health is recognized as a leading institution in medical education and patient care. As a vital component of our team, we are looking for an Administrative Support Specialist who will play a crucial role in assisting our clinical and administrative staff. This position involves engaging with patients and collaborating with...

  • Client Support Specialist

    2 weeks ago

    Butler, Pennsylvania, United States Commonwealth of Pennsylvania Full time

    Are you driven by a desire to enhance customer experiences? The Commonwealth of Pennsylvania is looking for a dedicated Client Support Specialist to join our team. In this pivotal role, you will be tasked with addressing a variety of inquiries related to the Bureau of Motor Vehicles (BMV), Bureau of Driver Licensing (BDL), Bureau of REAL ID (BRI), and other...

  • Client Support Representative

    2 weeks ago

    Butler, Pennsylvania, United States American Red Cross Full time

    Join the American Red CrossBy becoming a part of the American Red Cross, you will have the opportunity to impact countless lives each year and witness the remarkable strength of the human spirit.Are you prepared to contribute to the world's largest humanitarian organization?Why Work With Us?As one of the leading humanitarian entities in the nation, the...

  • Client Relations Coordinator

    2 weeks ago

    Butler, Pennsylvania, United States Horizon Farm Credit Full time

    Job OverviewAre you seeking a fulfilling role that offers professional growth, a supportive team atmosphere, and a healthy work-life balance?Position SummaryHorizon Farm Credit is on the lookout for a Client Relations Coordinator to enhance our team. This role is pivotal in ensuring exceptional service delivery to our clients. The selected candidate will be...

  • Client Relations Associate

    2 weeks ago

    Butler, Pennsylvania, United States Farm Credit Full time

    Are you seeking a rewarding career with opportunities for growth, a supportive team atmosphere, and a healthy work/life balance?Position OverviewHorizon Farm Credit is on the lookout for a Client Relations Associate to enhance our team. This role is crucial in providing exceptional service to our clients. The successful candidate will be engaged in various...

  • Office Administration Specialist

    2 weeks ago

    Butler, Pennsylvania, United States Advanced Hair Full time

    Join Our Team as an Office Administration SpecialistAt Advanced Hair, we are looking for a dedicated Office Administration Specialist to play a crucial role in ensuring our operations run seamlessly and our clients feel valued.Key Responsibilities:1. Foster strong relationships with stakeholders to enhance collaboration.2. Thrive in a dynamic and fast-paced...

  • Administrative Support Specialist

    2 weeks ago

    Butler, Pennsylvania, United States Baehrs Professional Window Cleaning, LLC. Full time

    Job OverviewWe are looking for a polite, proactive, and detail-oriented individual to join our office team. This role is essential in maintaining a positive work environment and ensuring smooth office operations.Work Schedule: Monday through Friday, 12:00 PM - 4:00 PM (part-time)Compensation: $16.50 per hourThis position encompasses responsibilities related...

  • Administrative Support Specialist

    1 week ago

    Butler, Pennsylvania, United States Baehrs Professional Window Cleaning, LLC. Full time

    Job OverviewBaehrs Professional Window Cleaning, LLC. is looking for a dedicated and detail-oriented individual to fill the role of Office Assistant. This position is essential in ensuring smooth office operations while delivering exceptional customer service.Key Responsibilities:Manage incoming phone calls and provide assistance as needed.Prepare and...

  • Office Administration Specialist

    2 weeks ago

    Butler, Pennsylvania, United States Advanced Hair Full time

    Join Our Team at Advanced Hair StudioWe are looking for a dedicated Office Administration Specialist to play a vital role in ensuring our operations run efficiently and our clients receive exceptional service.Key Responsibilities:Utilize your excellent relationship management skills to foster strong connections with stakeholders.Support the CEO and...

  • Administrative Operations Associate

    2 weeks ago

    Butler, Pennsylvania, United States Advanced Hair Full time

    Join Our Team at Advanced Hair StudioWe are looking for a dedicated Office Administration Specialist to play a vital role in ensuring our operations run seamlessly and our clients feel valued.Key Responsibilities:Utilize exceptional stakeholder relationship skills to foster a welcoming environment.Support the CEO through collaborative partnerships, enhancing...

  • Sales and Events Administrator

    5 days ago

    Butler, Pennsylvania, United States Topgolf Payroll Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Sales Admin to join our team at Topgolf Payroll Services. As an Event Sales Admin, you will play a critical role in managing client inquiries and bookings, coordinating event logistics, and providing exceptional guest service.Key ResponsibilitiesManage client inquiries and bookings,...

  • Client Success Manager

    2 weeks ago

    Butler, Pennsylvania, United States Annexus Health Full time

    At Annexus Health, we pride ourselves on our team of skilled professionals with expertise in Life Sciences, Pharmaceuticals, and healthcare technology solutions. Our diverse backgrounds converge in our shared mission to alleviate financial and administrative challenges throughout the patient access journey, enhancing care accessibility and addressing...

  • Junior Client Success Specialist

    2 weeks ago

    Butler, Pennsylvania, United States Age of Learning Full time

    Company Overview:Age of Learning is at the forefront of educational technology, developing engaging and effective learning solutions that empower children to establish a solid academic foundation and foster a lifelong passion for learning. Our evidence-based digital education programs have demonstrated significant success in enhancing children's learning...

  • Resource Center Support Specialist

    1 week ago

    Butler, Pennsylvania, United States Early Learning Connections Full time

    Position OverviewEarly Learning ConnectionsRole: ELRC Administrative Support SpecialistReporting To: ELRC Director of Provider Operations/FinanceThe organization is seeking a dedicated full-time Administrative Support Specialist to enhance the operations of the Early Learning Resource Center Region 3 (ELRC 3). This role is pivotal in managing client intakes,...

  • Executive Director, Business Development and Client Relations

    5 days ago

    Butler, Pennsylvania, United States Penn Foster Inc Full time

    About the RoleWe are seeking a highly skilled Senior Business Development Manager, Client Relationship Executive to join our team at Penn Foster Inc. As a key member of our Business Development team, you will be responsible for driving business growth and developing strategic relationships with clients in the Commonwealth of Pennsylvania.Key...

  • Administrative Customer Service Specialist

    2 weeks ago

    Butler, Pennsylvania, United States SAFEbuilt Full time

    Position Overview:As an Administrative Customer Service Specialist, you will be an integral part of our organization, dedicated to enhancing the experience of our clients and ensuring the smooth operation of our building department services. Key Responsibilities:- Engage with clients to address their building department inquiries and requirements.- Manage...