Government and External Affairs Liaison

4 days ago

Livermore, California, United States Lawrence Livermore National Laboratory Full time
Job Summary

We are seeking an experienced Executive Assistant to support the Office of Government and External Affairs (OGEA) at Lawrence Livermore National Laboratory. The successful candidate will provide advanced executive assistant services to senior management, including representing senior managers in daily interactions, coordinating complex calendars, and disseminating information on behalf of the senior management team.

Key Responsibilities
  • Represent senior managers in daily interactions with internal and external stakeholders, including government agencies, industry partners, and other organizations.
  • Coordinate complex calendars, prioritize tasks, and manage multiple projects simultaneously.
  • Disseminate information on behalf of senior management, including preparing and editing reports, presentations, and other materials.
  • Provide administrative support for senior management, including coordinating travel arrangements, managing budgets, and performing other administrative tasks as needed.
  • Develop and maintain relationships with internal and external stakeholders, including government agencies, industry partners, and other organizations.
  • Participate in administrative projects and initiatives, working closely with other executive assistants and administrative staff.
Requirements
  • Active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
  • Advanced experience providing executive assistant support to senior management/executives; experience representing senior management/executives to diverse internal and external contacts.
  • Expert skills with MS Office applications, including experience developing reports and presentations using Excel and Power Point for use in management decision making.
  • Advanced organizational skills, attention to detail, accuracy, follow through, and reliability, with ability to prioritize multiple and complex tasks and work effectively in an environment of rapidly changing priorities, short deadlines, and frequent interruptions.
  • Demonstrated ability to be self-motivated and flexible, exercising a high degree of discretion and mature judgment in handling business sensitive and/or classified information and protection.
Preferred Qualifications
  • Broad and in-depth knowledge of Laboratory business, operations, and program/discipline organizations; demonstrated knowledge of external organizations at the local, State and National levels.
  • Broad and in-depth knowledge of Federal and State government organizations and agencies as well as the U.S. Congress.
Why Lawrence Livermore National Laboratory?
  • Included in 2024 Best Places to Work by Glassdoor
  • Flexible Benefits Package
  • 401(k)
  • Relocation Assistance
  • Education Reimbursement Program
  • Flexible schedules (*depending on project needs)
  • Inclusion, Diversity, Equity and Accountability (IDEA) - visit
  • Our core beliefs - visit
  • Employee engagement - visit

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