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Project Management Specialist

2 months ago

Fort Lauderdale, Florida, United States Voltage Full time
Job Overview

Position Summary:

The Project Management Specialist plays a vital role in assisting the organization’s key accounts and sales division. This position is essential for ensuring the effective execution of projects, enhancing customer satisfaction, and supporting the overall project management initiatives in collaboration with the VP of Sales and Business Development.

Core Responsibilities:

Project Management:

  • Assist the Key Account Manager in overseeing and coordinating solar EBOS (Electrical Balance of System) projects for clients.
  • Support the planning, scheduling, and resource allocation of projects to guarantee timely and budget-compliant delivery.
  • Monitor project advancement, milestones, and deliverables utilizing appropriate tools and systems.

Client Relationship Management:

  • Act as a central point of communication for key customers, addressing inquiries, providing updates, and resolving issues efficiently.
  • Foster strong relationships with clients alongside the Key Account Manager to comprehend their needs and preferences.
  • Engage in virtual and in-person meetings with key stakeholders to ensure meticulous handling of each project by Voltage teams.

Documentation and Reporting:

  • Prepare comprehensive project documentation, including designs, schedules, status reports, and meeting notes.
  • Assist in drafting proposals, schedules, and other relevant project materials.
  • Ensure all project information is accurate, current, and accessible to stakeholders.

Collaboration with Internal Teams:

  • Work closely with internal departments such as engineering, production, sales, and logistics to facilitate seamless project execution.
  • Coordinate project specifics through internal project management systems and CRM tools.
  • Oversee project timelines and ensure prompt delivery of project materials and documentation to clients.

Quality Assurance and Compliance:

  • Ensure adherence to project specifications, industry standards, and regulatory requirements.
  • Participate in regular performance evaluations with clients, ensuring project materials meet quality standards and are delivered promptly.

Supervisory Responsibilities: None

Qualifications:

  • Bachelor's degree in Engineering, Business Administration, or a related field is required.
  • A minimum of 3 years of proven experience in project coordination or management, preferably within the solar, electrical, or construction sectors.
  • Familiarity with Electrical Balance of System (EBOS) components and systems is highly desirable but not mandatory.
  • Strong organizational and time management skills with the ability to prioritize tasks effectively.
  • Excellent written and verbal communication skills, capable of engaging effectively with internal and external stakeholders.
  • Proficiency in Microsoft Office Suite and CRM software.
  • Ability to work independently and collaboratively in a fast-paced environment.

This job description aims to outline the essential functions of this position and is not intended to be an exhaustive list of responsibilities.

Classification: Exempt

Employment Status: Full Time

Work Environment:

This role is performed in an office setting with occasional travel to customer sites and events (up to 25% travel required). A valid driver's license with a clean driving record is necessary.

Equal Employment Opportunity:

Voltage, LLC is committed to providing equal employment opportunities without regard to race, color, age, religion, gender, sexual orientation, national origin, disability, genetics, protected veteran status, pregnancy, gender identity, expression, or any other protected characteristics. Voltage, LLC also undertakes affirmative action in compliance with all federal, state, and local regulations, extending to all management practices and decisions, including recruitment, hiring, performance evaluations, promotions, training, and career development programs.