Administrative Support Specialist

1 week ago


West Jordan, Utah, United States Ascent Law LLC Full time

Job Summary:

Ascent Law LLC is seeking a highly organized and detail-oriented individual to fill the role of Office Assistant. This position will be responsible for providing administrative support to the team, ensuring the smooth operation of the office, and maintaining a clean and organized work environment.

Responsibilities:

  • Greet clients and visitors, and direct them to the appropriate person or department
  • Answer incoming calls and direct them to the appropriate person or take messages
  • Manage and distribute incoming and outgoing mail, and packages
  • Create, organize, and maintain physical and digital filing systems
  • Assist with preparation and filing of legal documents
  • Schedule appointments and manage the attorney's calendar
  • Perform general clerical duties such as photocopying, scanning, and data entry
  • Assist with billing and collection procedures
  • Maintain a clean and organized office environment

Requirements:

  • High school diploma or equivalent
  • 2+ years of experience in an office setting
  • Strong organizational and time management skills
  • Excellent communication and customer service skills
  • Proficient in Microsoft Office and general computer skills
  • Ability to handle sensitive and confidential information with discretion
  • Attention to detail and ability to multitask in a fast-paced environment

Benefits:

Paid time off, paid holidays, sick time, and IRA match.

Schedule requirements:

Monday - Friday, 9am to 5pm or 8am to 5pm with a 1-hour lunch.

EEOC Statement:

Ascent Law LLC is an equal opportunity employer and is committed to creating an inclusive and diverse work environment for all employees.



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