Front Desk Administrative Assistant

1 week ago

Nashua, New Hampshire, United States Ultimate Staffing Full time
Job Title: Front Desk Administrative Assistant

We are seeking a highly organized and professional Front Desk Administrative Assistant to join our team at Ultimate Staffing. As the first point of contact for clients, you will play a key role in the daily operations of our firm.

Job Summary:

The Front Desk Administrative Assistant will be responsible for warmly greeting clients and visitors, managing incoming phone calls and emails, and preparing correspondence and documents related to tax preparation and accounting services.

Key Responsibilities:
  • Provide exceptional customer service and maintain a positive and welcoming atmosphere.
  • Manage phone calls and emails, providing accurate information and directing inquiries to the appropriate team members.
  • Prepare and organize correspondence, reports, and documents related to tax preparation and accounting services.
  • Maintain organized filing systems, both digital and physical, ensuring confidentiality and quick access to important records.
  • Assist in preparing client documentation and forms for meetings and submissions.
  • Coordinate schedules, appointments, and meeting logistics to support seamless team operations.
  • Provide general administrative support to ensure the office runs smoothly and efficiently.
Requirements:
  • Previous experience as a Front Desk Representative, Administrative Assistant, or in a similar role, ideally within an accounting firm or financial services setting.
  • Exceptional verbal and written communication skills, with a professional demeanor when engaging with clients and colleagues.
  • Strong organizational abilities, capable of handling multiple tasks and prioritizing work efficiently.
  • Proficiency in Microsoft Office Suite.
  • A high school diploma is required; additional education or certifications in administrative services or a related field are preferred.

We are an equal opportunity employer and welcome applications from all qualified candidates. Please contact Jim Sudak at [insert contact information] to learn more about this opportunity.

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