Administrative Support Specialist

4 weeks ago


Indianapolis, Indiana, United States McLaren Group Full time

Job Summary: We are seeking an experienced Administrative Assistant to join our team at McLaren Group. The successful candidate will be responsible for maximizing the operational efficiency of our team, ensuring smooth communication, organization, and execution of tasks.

Key Responsibilities:

  • Manage travel logistics, including car rentals, air travel, and hotels
  • Coordinate meetings, maintain office operations, and serve as the point of contact for both internal and external stakeholders
  • Sort and distribute incoming mail, arrange shipping, and maintain office supplies
  • Assist with the set-up of office meetings, including booking meeting rooms, catering, AV, and confirming details with attendees
  • Support travel logistics, including car rentals, air travel, and hotels, working closely with the operations team
  • Provide back-up support and PTO cover for other admins
  • Maintain confidentiality of business operations, including visitors and proprietary information

Requirements:

  • Strong interpersonal skills
  • Excellent attention to detail
  • Effective communication, both written and verbal
  • Able to manage multiple tasks concurrently and prioritize easily
  • High School Diploma, Bachelor's Degree ideal but not required
  • Proactive approach to situations and uses initiative to resolve issues or improve processes
  • Able to use MS Office; Outlook, Word, Excel, PowerPoint

Total Rewards:

  • Comprehensive Medical, Dental, & Vision benefits
  • 401(k) Retirement match
  • Voluntary life, short-term and long-term disability benefits
  • Annual bonus plan
  • Competitive time off plan
  • Company discounts, including kit apparel

Equal Employment Opportunities: McLaren Group makes equal employment opportunities available to all without regard to race, color, sex (including sexual orientation and gender identity), age, religion, national origin, disability, citizenship status, military status, genetic information, or any other legally-protected category.



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