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Operations Coordinator

2 months ago

Reston, Virginia, United States Industrial Access Bulk Materials Full time
Project Coordinator/Operations Admin

We are seeking a highly organized and detail-oriented individual to join our team as a Project Coordinator/Operations Admin. This key role is integral to our operations, serving as the backbone of communication between our field crews, in-house operations, and sales teams.

The ideal candidate will thrive in a fast-paced environment, ensuring that every task is executed with precision and a keen eye for detail. The Project Coordinator/Operations Admin will take charge of critical responsibilities that directly impact the success of our projects, including daily data entry of field reports, travel logistics, and administrative tasks.

Responsibilities:

  • Coordinate travel arrangements for technicians, including flights, hotels, rental cars, and ride-sharing services, ensuring every detail is accounted for to avoid last-minute disruptions.
  • Perform clerical duties such as filing, photocopying, and organizing documents with impeccable attention to detail.
  • Assist with order entry and inventory management, keeping records accurate and up to date at all times.
  • Compose daily, weekly, and monthly project correspondence with a focus on clarity and thoroughness.
  • Maintain and update daily reports from field crews, ensuring precise documentation of project progress and outcomes.
  • Assist with proofreading and editing documents to ensure they meet the highest standards of accuracy and professionalism.
  • Utilize Microsoft Suite applications for efficient data entry, document management, and record-keeping.
  • Provide administrative support to both office staff and field crews, ensuring seamless operations across departments.

Requirements:

  • Unwavering attention to detail and organizational skills, with the ability to manage multiple tasks without letting anything slip through the cracks.
  • Strong communication and interpersonal skills, capable of liaising effectively across departments.
  • Proficiency in Microsoft Suite (Word, Excel, Outlook, etc.), with the ability to learn and adapt to new software tools.
  • Proven ability to multitask and prioritize tasks while maintaining a high level of accuracy.
  • Prior experience in a clerical or administrative role is preferred, with additional experience in the industrial or construction field being a strong plus.

This is a full-time position with regular office hours, Monday through Friday, 8 AM to 5 PM. However, due to the travel of our field crews, weekend trouble shooting, and travel assistance is required at times.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year