Strategic Executive Assistant to the CEO

4 weeks ago

Washington, Washington, D.C., United States Grossman Heinz Full time

Job Summary

Grossman Heinz seeks an experienced and strategic Executive Assistant to support the CEO and executive office operations. This high-level role requires exceptional organizational and leadership skills and will play a pivotal role in the success and efficiency of the CEO's office.

Key Responsibilities

  • Manage and optimize the CEO's calendar to reflect top priorities of the CEO and organization, including scheduling meetings, resolving scheduling conflicts, and expertly navigating time and priorities with other members of the leadership team.
  • Ensure the daily operations of the executive office and CEO's calendar runs smoothly and efficiently.
  • Handle a high volume of email correspondence, reading, prioritizing, and routing messages as necessary, while drafting responses and documents on behalf of the CEO.
  • Collaborate with senior staff members on the CEO's meetings and travel and ensure the CEO is equipped with all briefing materials and informed of upcoming commitments and responsibilities in a timely, holistic manner.
  • Handle confidential information with discretion and maintain a high level of professionalism.
  • Organize and manage meeting logistics, including travel, transportation, food, and technology.
  • Prioritize conflicting needs and handle matters independently and expeditiously.
  • Serve as an ambassador for the CEO's office, internally and externally, promoting an inclusive, collaborative and supportive environment.
  • Follow through on projects and requests to ensure successful completion, often with short deadlines and quick turnaround.
  • Handle special projects and initiatives as needed.

Key Qualifications

  • Extensive experience in an administrative or support role of C-suite individuals, preferably in government, advocacy, philanthropy or legal setting.
  • Exceptional organizational and time-management skills with the ability to manage multiple projects and requests simultaneously.
  • Superb interpersonal skills with the ability to interact professionally and graciously with a variety of stakeholders, including staff, board members, external partners, and donors.
  • Excellent judgment with the ability to quickly ascertain when to seek the CEO's guidance and when decisions can be made independently.
  • Demonstrated ability to work effectively and quickly under pressure.
  • Excellent written and verbal communication skills.
  • Commitment to diversity and inclusivity and the ability to work with colleagues and stakeholders across diverse cultures and backgrounds.
  • High level of integrity, discretion, and professionalism.
  • Sharp attention to detail and high standard of excellence.
  • Demonstrated experience working collaboratively and effectively with peers.
  • Sense of humor; ability to take your work-but not yourself-too seriously.
  • Ability to thrive in a fast-paced, intense environment and to work irregular hours.
  • Commitment to the mission of protecting and advancing democracy.

What We Offer

Grossman Heinz offers a competitive salary range starting at $100,000, based on years of relevant experience, with an excellent benefits package. This position is based in Washington, DC, and expected to be in the downtown Washington, DC, office at least several days a week.

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