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Contract Management Specialist

2 months ago

New York, New York, United States TixTrack Full time
Job Summary

The Contract Management Specialist oversees the Contract Management Lifecycle for TixTrack, managing and executing various contracts with clients, vendors, and partners. This role involves drafting, reviewing, negotiating, distributing, and managing contracts and agreements, ensuring compliance with legal requirements and company policies, and minimizing risk exposure. The Contract Management Specialist reports directly to the Director, US Operations.

This position is full-time and hybrid. Candidate must be located in New York City with the ability to come into the office multiple times a week. Candidates must have prior paralegal experience in a client-facing role. Tech industry and SaaS experience highly desired.

Key Responsibilities
  • Drafting and Reviewing Contracts
    • Draft, review, negotiate, distribute, and manage a variety of contracts, including client agreements, non-disclosure agreements, vendor contracts, and certificates of insurance (COI's).
  • Collaboration and Communication
    • Collaborate closely with Executive, Sales, Operations, Finance teams, and legal counsel as required.
    • Respond to questions from clients and potential clients about contractual terms and requirements.
  • Contract Compliance and Risk Management
    • Ensure contracts adhere to legal requirements, company policies, and industry standards by collaborating closely with legal counsel to remain updated on any changes and ensure compliance.
    • Analyze and mitigate potential risks associated with contract terms and conditions.
  • Contract Lifecycle Management
    • Manage the entire contract lifecycle, from initiation and execution to renewal and termination processes.
    • Ensure inclusion of all necessary clauses and details within contracts to protect company interests.
  • Contract Record Keeping and Maintenance
    • Maintain a meticulously organized system of contract records.
    • Update existing contracts to reflect changes in business terms (e.g., renewals, addendums).
  • Stakeholder Communication and Support
    • Clearly communicate contract terms and conditions to relevant stakeholders and managers.
    • Serve as a point of reference to ensure employees managing client or service level agreements understand and comply with contractual obligations.
  • Standardized Contract Language and Templates
    • Support the development of standardized contract language and templates for efficiency and consistency.
Requirements
  • Education and Experience
    • Bachelor's degree in Business Administration, Finance, Law, or related field.
    • At least 5 years of demonstrated experience in contract administration, contract management, or a similar role, preferably in a small to mid-size SaaS B2B growth-oriented business or law firm.
  • Skills and Qualifications
    • Proven track record in crafting, evaluating, negotiating, and executing various contracts across different transactions.
    • Strong understanding of contract law and legal principles.
    • Familiarity with relevant industry regulations and standards.
    • Certification in contract management is a plus.
    • Paralegal experience
  • Essential Skills
    • Excellent oral and written communication skills.
    • Exceptional attention to detail and organizational abilities.
    • Strong problem-solving skills.
    • Ability to work independently and effectively manage time.
    • Willingness and flexibility to adapt to organizational needs and business requirements.
Equipment and Software
  • Microsoft Office
  • Google Suite
  • DocuSign
  • Slack
  • Contract Lifecycle Management (CLM) Software – reference/experience (nice to have)
Our Core Values

Find Harmony - We confidently manage our work priorities and feel comfortable taking time to enjoy life outside of work.

Have a Clear View - We are transparent and honest, understand our roles, and know how we contribute.

Be a Fan - We are passionate about our work and driven to innovate with our customers to solve current and future challenges with new solutions.

Welcome All - We are a diverse group of employees that come together as a team, without ego, and do great work.

Perform at Your Best – We are committed to our customers success, always willing to listen and improve, to ensure our products exceed expectations.

Commitment to Diversity

TixTrack is committed to a workplace where everyone is free from bias, prejudice, discrimination, and harassment. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

We strive to ensure a welcoming work environment where everyone belongs and is valued, encouraged, & respected. We embrace and celebrate the unique experiences, perspectives, and cultural backgrounds that each employee brings to our workplace.

We are focused on building a culture that acknowledges and values diversity, equity, and inclusion.

Compensation and Perks
  • Base annual salary range of $70,000 - $100,000, commensurate with experience.
  • Annual bonus based on performance and company success
  • 100% paid medical, dental and vision benefits for employee and dependents
  • Company-paid life insurance
  • Traditional and Roth 401k plans
  • Learning & development opportunities
  • Flexible scheduling
  • Generous PTO and holiday schedule
  • Hybrid work environment