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Administrative Assistant

2 months ago

Charlotte, North Carolina, United States Marcellino & Tyson, PLLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support our Family Law attorneys and ensure the smooth operation of our office at Marcellino & Tyson, PLLC.

Key Responsibilities
  • Client Communication:
    • Act as the primary point of contact for clients, managing correspondence and ensuring timely responses.
  • Scheduling:
    • Coordinate and confirm client appointments, court dates, and meetings with opposing counsel, ensuring seamless communication.
  • Document Preparation:
    • Assist with the preparation, proofreading, and formatting of legal documents, maintaining accuracy and attention to detail.
  • File Management:
    • Organize and maintain both electronic and physical case files, ensuring that all documents are filed appropriately and easily accessible.
  • Court Filings:
    • Manage e-filing and paper filing of legal documents with the court, adhering to strict deadlines and protocols.
  • Administrative Support:
    • Perform general office duties such as copying, scanning, and managing incoming and outgoing mail, maintaining a clean and organized workspace.
Requirements
  • Experience:
    • Minimum of 1-2 years of experience in a law firm, with a preference for experience in Family Law.
  • Education:
    • Associate's degree or some college is preferred; a high school diploma or equivalent is required.
  • Skills:
    • Strong organizational and time management skills, with the ability to prioritize tasks and manage deadlines in a fast-paced environment.
    • Excellent written and verbal communication abilities, with a focus on professionalism and discretion.
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook), with the ability to learn and adapt to new software and systems.
    • Familiarity with Family Law procedures and court requirements, with a commitment to staying up-to-date on industry developments.
    • Ability to handle sensitive information with discretion and professionalism, maintaining confidentiality and integrity.
  • Certification:
    • NC notary is a plus, but not required.
  • Work Ethic:
    • Detail-oriented with the ability to prioritize tasks and manage deadlines in a fast-paced environment, with a strong work ethic and commitment to excellence.
Work Details
  • Job Type:
    • Full-time
  • Benefits:
    • 401(k)
    • 401(k) matching
    • Dental insurance
    • Health insurance
    • Vision insurance
    • Basic Life insurance
    • Short Term Disability
    • Long Term Disability
    • Paid time off
  • Schedule:
    • Monday to Friday – 9:00am-5:00pm