Administrative Specialist Senior

3 weeks ago


Beverly Hills, California, United States City National Bank Full time
About the Role

We are seeking a highly skilled and experienced Administrative Specialist Senior to join our team at City National Bank. As an Administrative Specialist Senior, you will play a critical role in supporting our managers and teams, ensuring the smooth operation of our office, and providing exceptional customer service to our clients.

Key Responsibilities
  • Support managers and teams by keeping them informed of activities impacting assigned groups, assisting with scheduling, reports, agendas, and other activities as required.
  • Interface with internal and external clients, exhibiting exemplary customer service in all interactions.
  • Coordinate office functions and activities, including mail, phones, supplies, travel arrangements, equipment, moves, facilities, paperwork, and other duties.
  • Complete special projects as assigned, often participating in temporary or permanent projects that support the team, division, or CNB.
  • Compose and create correspondence, reports, and other documents, including statistical data and confidential information, requiring accuracy and speed.
  • Utilize word processing programs to create, revise, store, and print various documents as required, inputting information to computer systems via terminal entry according to established procedures.
  • Ensure documents conform to established guidelines pertaining to format, English grammar, and style.
  • Assist in gathering information from various sources, organizing it into specified formats, and performing mathematical calculations, sorting data, and other operations.
  • Set up and maintain filing systems, sort and file documents, and maintain records of materials removed from files.
  • Answer and screen incoming calls, forwarding them to appropriate personnel based on established directory listings, making and scheduling appointments and meetings for assigned attorneys.
  • Open, sort, date stamp, and distribute incoming mail for assigned attorneys, stuffing, sealing, and addressing outgoing mail for distribution through various mailing systems.
Requirements
  • High School Diploma
  • 4 years in an administrative capacity
  • 2 years of basic computer experience, including Microsoft Word, Excel, Outlook, and PowerPoint
  • Excellent verbal and written communication skills
  • Ability to effectively communicate with all levels of Bank personnel and customers
  • Ability to use computer and various software programs, including MS Office applications
  • Strong interpersonal and organizational skills, with the ability to manage multiple priorities
  • Ability to pay close attention to detail
Benefits and Perks

At City National Bank, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues. Get an inside look at our Benefits and Perks.

About City National

We start with a basic premise: Business is personal. Since day one, we've always gone further than the competition to help our clients, colleagues, and community flourish. City National Bank was founded in 1954 by entrepreneurs for entrepreneurs, and that legacy of integrity, community, and unparalleled client relationships continues to drive phenomenal growth today.



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