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Administrative Support Specialist

1 month ago

Tampa, Florida, United States AEVEX Aerospace Full time
Job Overview

An administrative assistant plays a vital role in supporting the engineering team by handling various administrative tasks, including calendar management, scheduling appointments, coordinating meetings, arranging travel, preparing documents and reports, maintaining files and records, and assisting with general office duties.

Key Responsibilities:

  • Perform day-to-day administrative tasks and assist with special projects as assigned
  • Coordinate and schedule appointments, vendor visits, material delivery, meetings, and conference calls for staff and management
  • Manage data in spreadsheets, databases, and other software tools
  • Order and manage office supplies, equipment, and ensure necessary materials are available to staff
  • Process expense reports, invoices, and reimbursements
  • Receive and distribute incoming mail
  • Prepare miscellaneous forms, reports, correspondence, and other documents as necessary
  • Maintain organized filing systems and ensure proper documentation of records
  • Coordinate and monitor all aspects of administrative workflow with minimal supervision
  • Perform other related duties as necessary or assigned

Requirements:

  • Excellent organizational skills and ability to multi-task under pressure
  • Ability to handle sensitive/confidential information
  • Ability to work well in a team environment
  • Ability to multitask and prioritize tasks effectively
  • Independent thinking and good judgment
  • Attention to detail and accuracy in record keeping
  • Ability to work quickly and proficiently to meet deadlines while maintaining a high level of accuracy
  • Excellent Microsoft Office skills, including Word, Excel, and Outlook
  • Proper English usage, spelling, grammar, and punctuation
  • Standard office administrative practices and procedures, including the use of standard office equipment

Education and Experience:

  • High school diploma or equivalent education required
  • Minimum 3 years administrative experience
  • Aviation/airline/FAA background a plus

Security Clearance:

  • Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required

Disclaimer:

AEVEX Aerospace is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.

About AEVEX Aerospace

AEVEX Aerospace, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits.

Equal Employment Opportunity:

AEVEX Aerospace is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.