Payroll Tax Specialist

3 days ago


Plymouth, Michigan, United States Rivian Full time
About Rivian

Rivian is a pioneering company that aims to revolutionize the automotive industry with its innovative electric vehicles. Our mission is to create a sustainable and adventurous future for all.

Job Summary

We are seeking a highly skilled Payroll Tax Specialist to join our team. As a key member of our payroll operations team, you will be responsible for ensuring accurate and compliant payroll tax processing and reporting for both US and Canadian operations.

Responsibilities
  • Ensure accurate and compliant payroll tax processing and reporting for both US and Canadian operations.
  • Manage all aspects of payroll tax calculations, filings, and reconciliations, ensuring adherence to federal, state, provincial, and local tax regulations.
  • Responsible for ensuring that all federal, state, or local tax returns and related statements or records are validated and correct by reconciling all balances.
  • Act as a subject matter expert for researching, troubleshooting, and resolving integration and production issues, payroll processing errors and escalations.
  • Engage with the Workday and ADP Workforce Now HCMs and payroll teams to ensure appropriate business processes and security is implemented and maintained.
  • Reconcile and analyze general ledger transactions for the Finance/Accounting Department when needed.
  • Streamline and revise payroll procedures; recommend and implement changes leading to best practices and provide solutions to payroll, human resources, and finance.
  • Validate reports and work with payroll provider and HRIS to ensure all information is captured.
  • Oversee the processing and maintenance of annual tax documents, taxable fringe benefit input, ACA reporting; develop reports to summarize this data.
  • Responsible for daily monitoring of agency notices and other tax-related requests and correspondence.
  • Provide support to year-end tax reporting and work with vendors to ensure all imputed income is captured and appropriately reported.
  • Set up new agency states/locals when needed and maintain relationships based on employee demographics data.
  • Provide Monthly/Quarterly/Annual reconciliations and analysis of filings (Includes W-2s, 940, 941s, T-4s, RL-1s).
  • Continually identify process and system improvements to increase efficiency and effectiveness.
  • Coordinate new account coding/mapping in payroll system.
  • Ensure accuracy of system integration files.
  • Assist in transmitting payroll files for processing.
  • Ensure that mandatory and voluntary withholdings and deductions are accurately calculated and reported for employee population.
  • Maintain payroll-related files and records including all tax filings and payments.
Qualifications
  • Experience with Workday, ADP Workforce Now and HCM is required.
  • Payroll procedures and techniques.
  • Knowledge of Federal, state and local laws and regulations related to payroll.
  • Analytical thinking required.
  • Ability to work under tight deadlines while maintaining accuracy.
  • Excellent time management techniques, and quality service fundamentals.
  • Performs work under minimal supervision.
  • Handles complex issues and problems and refers only the most complex issues to higher-level staff.
  • Organized and focused to drive meaningful results, process improvements, manage complexity, and meet operational deadlines.
  • Strong ability to work as a team, strong collaboration and develop business relationships to drive outcomes.


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