Payroll Tax Specialist
2 weeks ago
Rivian is a pioneering company dedicated to creating a sustainable future through innovative electric vehicles and a commitment to environmental stewardship.
Job SummaryThe Payroll Tax Specialist will play a critical role in ensuring the accuracy and compliance of payroll tax processing and reporting for Rivian's US and Canadian operations. This position will work closely with the Payroll Tax Manager to manage all aspects of payroll tax calculations, filings, and reconciliations, ensuring adherence to federal, state, provincial, and local tax regulations.
Responsibilities- Ensure accurate and compliant payroll tax processing and reporting for US and Canadian operations.
- Manage payroll tax calculations, filings, and reconciliations, ensuring adherence to federal, state, provincial, and local tax regulations.
- Responsible for ensuring that all federal, state, or local tax returns and related statements or records are validated and correct by reconciling all balances.
- Act as a subject matter expert for researching, troubleshooting, and resolving integration and production issues, payroll processing errors and escalations.
- Comply with Canadian federal and provincial returns, including Employment Insurance, Canada Pension Plan, Employer Health Tax, and other deductions.
- Research, interpret, and understand existing or revised tax codes, laws, or forms, and suggest responses to changes in tax law, regulations, and guidelines.
- Engage with Workday and ADP Workforce Now HCMs and payroll teams to ensure appropriate business processes and security are implemented and maintained.
- Reconcile and analyze general ledger transactions for the Finance/Accounting Department when needed.
- Streamline and revise payroll procedures, recommend and implement changes leading to best practices, and provide solutions to payroll, human resources, and finance.
- Validate reports and work with payroll provider and HRIS to ensure all information is captured.
- Oversee the processing and maintenance of annual tax documents, taxable fringe benefit input, ACA reporting, and develop reports to summarize this data.
- Responsible for daily monitoring of agency notices and other tax-related requests and correspondence.
- Provide support to year-end tax reporting and work with vendors to ensure all imputed income is captured and appropriately reported.
- Set up new agency states/locals when needed and maintain relationships based on employee demographics data.
- Provide monthly/quarterly/annual reconciliations and analysis of filings, including W-2s, 940, 941s, T-4s, RL-1s.
- Continually identify process and system improvements to increase efficiency and effectiveness.
- Coordinate new account coding/mapping in payroll system.
- Ensure accuracy of system integration files.
- Assist in transmitting payroll files for processing.
- Ensure that mandatory and voluntary withholdings and deductions are accurately calculated and reported for employee population.
- Maintain payroll-related files and records, including all tax filings and payments.
- Experience with Workday, ADP Workforce Now, and HCM is required.
- Payroll procedures and techniques.
- Knowledge of Federal, state, and local laws and regulations related to payroll.
- Analytical thinking required.
- Ability to work under tight deadlines while maintaining accuracy.
- Excellent time management techniques and quality service fundamentals.
- Performs work under minimal supervision.
- Handles complex issues and problems and refers only the most complex issues to higher-level staff.
- Organized and focused to drive meaningful results, process improvements, manage complexity, and meet operational deadlines.
- Strong ability to work as a team, strong collaboration, and develop business relationships to drive outcomes.
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Payroll Tax Specialist
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Plymouth, Michigan, United States Rivian Full timeAbout RivianRivian is a pioneering company that's revolutionizing the automotive industry with its innovative electric vehicles. Our mission is to keep the world adventurous forever, and we're looking for talented individuals to join our team.Role SummaryThe Payroll Tax Specialist will play a critical role in ensuring the accuracy and compliance of payroll...
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